New Form I-9 Goes into Effect April 3 - 04/2/09

The new Form I-9 for employment eligibility verification goes into effect Friday, April 3.

On that date, the new Form I-9 must be used in place of the older version and will be posted on the Human Resource Services Web site at the same URL as the old Form I-9. Although use of the new form must start April 3, any I-9 that was in process prior to this change will still be accepted.

Please note these changes to the Form I-9:

-- I-9 instructions have been changed to indicate that the Social Security number (SSN) is now voluntary on the form. To facilitate the efficient processing and entry of the I-9, it is strongly encouraged that employees provide their Social Security number on the form, but this cannot be a requirement. If the employee does not want to provide his/her SSN, please write “SSN WITHHELD” in the SSN section of the I-9 to note this decision. The SSC will take appropriate actions to enter the I-9 into SAP.

-- There is a new option box for employees to select when choosing their status in Section I of the form that reads, “A noncitizen national of the United States.” Information is provided in the instructions as to the applicability which reads:

“Noncitizen Nationals of the United States: Noncitizen nationals of the United States are persons born in America Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad.”

Please note these changes to the “List of Acceptable Documents”:

-- All passports must now be valid to be used on the I-9 for verification purposes. Expired passports are no longer acceptable for hire or rehire.

-- In concert with the addition of the “Noncitizen Nationals of the United States” selection box in section I of the Form I-9 (“Persons born in America Samoa, certain citizens of the ....”), a new option has been added in List A as Option 6 that reads: “Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshal Islands (RMI) with Form I-94 or (I-94a) indicating nonimmigrant admission under the Compact of Free Association between the U.S. and the FSM or RMI.”

-- Added new List C Option 3 on list which reads, “Certification of Report of Birth issued by the Department of State (Form DS-1350).”

There is some additional wording in other list A options, but these practices are already being used.

For more information or assistance regarding these changes to the I-9 Form, please contact Robyn Williams in the Shared Services Center by phone at 494-9688 or email at