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Human Resources Urges Staff to Review Vacation and Holiday Pay Policies - 12/4/12

As the end of the year approaches, Human Resources urges clerical and service staff members to keep in mind the policies that affect their vacation and holiday pay. HR also encourages employees to review the holiday pay document, since the last working day of the month — Dec. 31 — is a University holiday.

The University’s current vacation policy for regular clerical and service staff allows each staff member to carry forward up to 320 hours of accrued vacation into the 2013 calendar year, regardless of the number of years of their service and whether they are full- or part-time. Thus, any vacation time they have accrued exceeding 320 hours will be lost if not used before Sunday, Dec. 30, 2012.

The policy states biweekly staff must factor in the hours they accrue during the year’s last pay period up to the last day of the calendar year. Because Dec. 31 is a University holiday, only time taken off through Dec. 30 will come off the staff member’s time balance prior to the end of the year.

Regular clerical and service staff members in layoff status for 30 days or less during the end-of-the-year holiday season will receive pay for University-designated holidays. The number of holidays at this time of year totals four. This year, those four days are:

    Monday, Dec. 24, 2012        Monday, Dec. 31, 2012
    Tuesday, Dec. 25, 2012       Tuesday, Jan. 1, 2013

Therefore, a staff member in layoff status for 30 days or less during the end-of-the-year holiday season should receive normal holiday pay for these four holidays.

All regular clerical and service staff members planning to separate from the University the day after a holiday must be physically at work for at least half a day the next working day after the holiday to receive pay for the holiday. Terminal vacation may not be used to “bridge” a holiday to receive pay for the holiday.

For more information about these policies, please contact Tammy Synesael by e-mail or by calling 494-1691 or Sasse Steele by e-mail or by calling 496-7752.


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