Several Projects on the BSPC Priority List in Progress - 02/16/12
The most recent technical projects priority list, Business Systems Work in Progress Chart, released Feb. 2, contains 13 works in progress.
The list is available from a new SharePoint site which incorporates all levels of Business Systems Governance.
Requests for service are logged in the IT work request system, documented using the Request for Service (RFS) template, routed for sponsorship, and posted in the appropriate folder on the Business Systems Governance website. Then, the Business Systems Prioritization Committee (BSPC) evaluates the RFS for prioritization after it assigns a score based on the proposed project’s urgency, how it fits into the overall strategic goals of the University, its advantages, and its risks. The BSPC communicates projects’ status, priority and category, to other governance committee members and appropriate constituents.
The four categories of prioritization are:
Tier 1 — Top
Tier 2 — High
Tier 3 — Low
Tier 4 — Deferred
In descending order, the projects currently in progress and their scores are:
999 ESS and MSS — HR Org Structure
391 Enterprise Electronic Performance Management
365 Stellent (WebView) Document Imaging System Replacement
344 PERF Payroll Interface
328 PSCD — Regional Configuration for Nonstudent Receivables
323 2012 Benefit Plan & Rate Changes
244 FM Transactional Cube
242 Enterprise Time Management (Pilot)
232 2011 Health Changes — Phase 2, E-benefit Changes
219 2012 Enhancement Pack 5 Upgrade
218 Online Leave Request and Approval, Phase 1
170 2012 Training Environment Upgrade
Serving on the BSPC are Mike Ludwig and Mary Catherine Gaisbauer (committee co-chair), who represent the Senior Vice President for Business Services and Assistant Treasurer; Pam Nesbitt and Jackie Wilson, representing the Vice President for Human Resources area; and Doug Foster (committee co-chair) and Mike Rubesch, representing the Vice President for Information Technology.
Other bodies in the governance system are the Business Systems Steering Committee (BSSC), Business Systems Advisory Committee (BSAC), and Business Systems Executive Committee (BSEC).
The BSAC is composed of representatives from Accounting & Costing, Budget & Fiscal Planning, Business Managers, Housing & Food Services, Human Resources, Payroll & Taxes, Physical Facilities, Procurement ServServices, Sponsored Program Services, Student Financial Services, Treasury Operations, University Development, and Training and Documentation. The BSAC has the final say in which projects receive a priority status.
Those on the BSSC are representatives of the areas of Budget & Fiscal Planning, Business Managers, Comptroller, Human Resources, IT Enterprise Applications, IT Administrative Computing, Office of Treasury Operations, Physical Facilities, Provost Business Office, Procurement Services, regional campuses, Sponsored Program Services, University Development, and University Senate.
The makeup of the BSEC includes Jim Almond, senior vice president for business services and assistant treasurer; Luis Lewis, vice president for human resources; Gerry McCartney, vice president for information technology; and Bob McMains, vice president for physical facilities.
Besides the priority list, the new governance site provides links to each committee, completed projects list, service requests and forms. Instructions for making SharePoint a trusted site are available in Gold Answers or on the Training Resources page of the BSTCC website.