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Reminder: New University Policy on Use of Vehicles Goes Into Effect March 1 - 02/23/10

The Use of Vehicles for University Business policy will go into effect Monday, March 1. Anyone driving a vehicle on University business after that date is expected to be in compliance with the policy.

Operating a vehicle in violation of the policy could result in personal liability and disciplinary action for the driver. Risk Management encourages anyone who operates a vehicle on University business to review the policy and training to become familiar with its requirements.

A number of resources can be accessed from Risk Management’s Use of Vehicles for University Business Web page. This page includes links to the policy, training, Quick Reference Cards, forms, and other helpful resources.

Quick Facts for Employees:

• Employees who operate a vehicle on University business need to self-evaluate their driving record to ensure they fall in the “Acceptable” category. A summary of the qualifications is listed in the MVR (Motor Vehicle Record) Grading Grid for Employees on the Risk Management Web site.

• Employees who fall in the “Conditional” or “Unacceptable” category should notify their supervisor right away so he/she can contact Risk Management for further evaluation.

• The MVR check process for employees will be rolled out based on an implementation timeline, Motor Vehicle Record (MVR) Check Implementation Schedule, found on the Risk Management Web site. Departments will be contacted by Risk Management to initiate this process.

Quick Facts for Students/Volunteers:

• Students and volunteers who operate a University vehicle, or who operate a personal vehicle for any University business that requires specific written approval (i.e. Form 17 or Travel Planning Form), must have an MVR check. Drivers should submit an RM01 (Request for Driver Authorization) to initiate the MVR process. RM01 forms can be found on the Risk Management’s Use of Vehicles for University Business Web page.

• Students and Volunteers who operate a personal vehicle for any other University business must self-evaluate their driving record and be in compliance with the policy. A summary of the qualifications is listed in the MVR Grading Grid for Students and Volunteers on the Risk Management Web site.

A self-guided training course, BVUP 100, Vehicle Use Policy Compliance, is available on the Business Services Training and Communications Web site to facilitate University personnel’s understanding of the policy. No registration is required.

The Use of Vehicles for University Business Policy is available in its entirety on the University Policies Web site.

Questions about the policy should be directed to Risk Management at drivesafe@purdue.edu.


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