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Two New Projects Added to Priority List - 05/11/10

The Project Management Office has added two new requests for service to the Business Systems prioritized projects list. The list contains 50 projects. The two new additions will occupy the No. 49 and No. 50 slots.

The new projects are:

Vendor Reporting by Tax ID
      -- Recommended position on current priority list
: No. 49
     -- Requested by: Trent Watkins, tax accountant for the Tax Department
     -- Process owners: Mary Alexander-Conte, assistant comptroller, Payroll and Taxes
     -- Business Systems Advisory Committee (BSAC) sponsor: Mary Alexander-Conte
     -- Business Systems Steering Committee (BSSC) sponsor: Ken Wilson, interim comptroller
     -- Contact: Pam Bower, Finance Team manager, System Support Group
     -- Description of project: The objective is to report by the forms 1099 and 1042-S by tax ID number rather than vendor number. Currently, SAP does not deliver any type of standard reporting for tax purposes by grouping tax ID. All SAP reporting out of the box is done at the vendor level. 
     -- Proposed project timeline: To be implemented by June 30, 2010

1099-W2 Monthly Report of 1099 Reportable Payments Made to Employees
      -- Recommended position on current priority list
: No. 50
     -- Requested by: Trent Watkins, tax accountant for the Tax Department
     -- Process owners: Mary Alexander-Conte, assistant comptroller, Payroll and Taxes
     -- Business Systems Advisory Committee (BSAC) sponsor: Mary Alexander-Conte
     -- Business Systems Steering Committee (BSSC) sponsor: Ken Wilson, interim comptroller
     -- Contact: Pam Bower, Finance Team manager, System Support Group
     -- Description of project: Currently, there is no efficient way to identify employees who are receiving 1099 coded payments when they are not invoiced on the appropriate ZEMP vendor number. To be compliant with the IRS, employees should not receive a W-2 and a 1099 from the same payer in a given tax-reporting year. The project will create a report that can be run monthly for audit purposes to identify individuals who are on payroll and who received a 1099-coded payment.
     -- Proposed project timeline: To be implemented by June 30, 2010

The Project Management Office is composed of representatives of most central support areas for business systems. Details about the project prioritization process are available in the Request and Prioritization Process document posted to the Business Systems Advisory Committee website. A new prioritized project list is posted to the BSAC site monthly. The latest priority list is dated May 4.


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