New Moving and Housing Allowance Procedures Going into Effect - 06/24/10
Moving and housing allowances for new employees active in the Payroll system will no longer be processed through the off-cycle procedures starting July 1. This also applies to allowances for interns.
The previous charging errors with moving and housing allowances have been corrected. All moving and housing allowances for new active employees will be processed through the employee’s regular payroll and will be included in their pay. Business offices will need to follow the ADPAY (Additional Pay Request) Form procedures and submit the completed form to the Shared Service Center.
Moving allowance processing for employees not yet in the Payroll system remains the same. The business office will process the moving allowance on an Accounts Payable invoice voucher, Direct Invoice Voucher (Form DIV), regardless of their hire date. The new process – “Moving Allowance Payments to Employees” – is located on the Business @ Purdue website in the Finance/Payments & Reimbursements category.
Please note that the moving policy has not changed. Only the method of processing the moving allowance has been revised. The University will still reimburse nontaxable moving expenses via DIVs per the process “Moving Expense Reimbursement to Employees.”