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PMU Billing Process to Change - 09/11/08

Starting in October, the process for billing Purdue Memorial Union (PMU) events office charges to departmental funds will change. This will provide for more timely and accurate processing of these invoices. 

The change affects only those areas that use a department clearing account -- or agency fund -- to process PMU charges, primarily business offices in the director of business managers area at the West Lafayette campus. 

After an event has occurred, the PMU events office will email the invoice for the event to the appropriate department business office for review. At the same time, it will send it to the PMU Business Office, which will process an intramural billing document to charge the appropriate department clearing account fund numbers for all events charges.

Department business office staff will review their clearing account activity on a monthly basis and will transfer the charges from the clearing account fund number to the appropriate department funding source.

The revised process should be posted on the Business@Purdue Web site by Oct. 1.

Training for department business office staff involved in the process will occur in late September or early October at normally scheduled staff meetings.


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