TIP: Timeliness and Accuracy Key
to Confirming Purchase Orders in SRM - 11/3/09

Purchasing Services reminds receivers that timeliness and accuracy of confirmation in SRM are extremely important to ensure appropriate account management, accurate financial statements and timely payment to vendors.

The lack of timeliness or accuracy may affect account balances, and may cause the University to report inaccurate financial statements and vendors to halt shipment of other items if they are not paid for a Purchase Order (PO).
 
If a staff member, other than the receiver for a particular area, physically receives an item, that individual must make sure the packing slip is forwarded quickly to the appropriate receiver. The packing slip indicates to the receiver that a confirmation should be processed in SRM. 
 
Once the receiver has the packing slip, accuracy in confirming the correct lines and quantities will help the business office, Purchasing and Accounts Payable efficiently handle open POs, blocked invoices and GR/IR account issues. Also, the vendor will receive its payment in a timely fashion. 
 
Purchasing asks business offices to forward this information to SRM receivers and others in their areas who physically receive items.
 
For more information or assistance, please contact the Purchasing Services Helpdesk by email or by calling 494-7279.