Archives

BUYING

Reminder: Printing Services Describe Requirement Shopping Cart Requires Purdue Printing Services - 10/8/09

When ordering custom jobs from Printing Services, the requisitioner must use the Purdue Printing Services product category for the order to properly reach Printing Services. More...

FAQs for Open P.O. Summary and GR/IR Clearing Available Online - 09/24/09

Purchasing Services reminds requisitioners of its FAQ page based on the many questions thes Helpdesk receives daily concerning Open P.O. Summary and GR/IR Clearing reports. More...

University Stores Catalog to Be Removed from ePlus - 07/14/09

Purchasing Services is advising requisitioners that after 5 p.m. Tuesday, July 14, University Stores’ catalog will no longer be available in ePlus. More...

E-invoicing Project Moving Forward - 06/23/09

Purchasing, Accounts Payable and the System Support Group are working together on a project that will expand the number of vendors serving the University with electronic invoicing, also known as “e-invoicing.” More...

Fisher Scientific Co. to Change to New Punch-out Catalog - 06/18/09

A new punch-out catalog for Purdue supplier Fisher Scientific Co. is scheduled to go live June 22. The revised catalog is expected to provide an expanded offering of products. More...

Additional Printing Services Commitments to Be Relieved - 05/26/09

The System Support Group will implement a new technical code Tuesday evening, May 26, to relieve additional commitments it identified for Printing Services purchase orders that begin with “3.” More...

Purchasing Services Seeks Feedback Via Online Survey - 05/19/09

Purchasing Services invites staff to complete an online survey concerning proposed changes to SRM (Supply Relationship Management). More...

Purchasing Joins Office Supply Vendor for New Green Initiative - 05/12/09

The University will partner with vendor Guy Brown Office Products in a new green effort intended to decrease the carbon footprint on the Purdue campuses. More...

New Technical Codes Resolve Printing Services Commitment Issues - 05/12/09

Two new technical codes are set to go into production this week. Both codes will fix issues with local Printing Services’ SRM purchase orders. More...

New Procure-to-Pay Posting Document Available - 05/7/09

The System Support Group – in conjunction with Purchasing, Accounts Payable and Accounting – has created a Procure-to-Pay Postings information document to assist staff with account management activities. More...

Buying-related Information and Materials Moved from BPM to Business @ Purdue - 05/5/09

Purchasing information previously contained in the Business Procedures Manual now resides on Business @ Purdue under “Buying” in the “Placing an Order” subcategory. More...

Solution to Printing Services Commitments Issue to Be Tested - 04/30/09

Printing Services purchase orders from SRM with numbers that begin with a “2” are creating a commitment on the account charged. More...

Purchasing to Implement New Grainger ePlus Catalog - 04/9/09

Purchasing Services will add a new ePlus catalog for Grainger, a major MRO (maintenance, repair and operating) supplier. The ePlus catalog will be available starting Monday, April 13.

More...

After Two Years, SAP SRM Cycle Time Equals Ariba - 03/24/09

Purdue’s long-time procurement system, Ariba Buyer, retired in February 2007 with the implementation of OnePurdue. Taking its place was a wholly new, integrated purchasing module, SAP SRM (Supplier Relationship Management). As can be expected with the adoption of any new procedure, system or tool, University requisitioners – those most affected by the change – faced a learning curve, Purchasing Services Director Larry Pherson said. More...

Tip: F26s for SRM Purchase Orders Require Appropriate Approvals - 03/19/09

Any Form 26, Request to Change Order, received in Purchasing that is not fully fiscally authorized will be returned to the originating department to obtain additional approvals. More...

Requisitioners: Entering Ship-to and Cost Assignment Essential - 03/17/09

Entering the ship-to and cost assignment information in the “Default Settings for Items” section is crucial when requisitioners create a shopping cart. More...

New Options Simplify e-Form Orders for Stationery, Business Cards - 03/17/09

Beginning Wednesday, March 18, requisitioners will see new choices for business cards, letterhead and envelopes when they order on the e-form from Printing Services in SRM. More...

Additional Tcodes Available to Receivers - 03/10/09

Receivers assigned the “AP800 AP Display All” security role and whose access to SAP is limited to the portal can now see transaction codes (tcodes) “ME23n” and “ZFIR_SRM_OPEN_PO_SUM” in the portal. More...

New Vendor Invoice Report Accessible - 03/10/09

Staff with the “AP800 AP Display All” security role can use a new transaction code (tcode) for displaying vendor invoice information. More...

Processing Explained for Guy Brown POs Created Jan. 7-15 - 01/22/09

Guy Brown purchase orders created between Jan. 7 and 15 were set as three-way matches. Therefore, requisitioners, receivers and Business Office staff involved in the procure-to-pay process will find that those orders required a goods receipt in addition to an invoice. More...

Tips: Ordering POs from Purdue Printing Services - 01/13/09

Purchase Orders for Purdue Printing Services may be ordered one of two ways. More...

Purchasing Request to Change Order: F26s Accessible in WebView - 01/6/09

Purchasing and Freehafer Operations have worked together to have F26 forms -- including those to release the blocked invoice processed by Accounts Payable -- scanned and available in Webview after Purchasing has processed the changes. More...

Accepting Holiday Gifts from Suppliers May Violate University Ethics Code - 12/23/08

Larry E. Pherson, Purdue University’s director of purchasing services, reminds staff of the University’s Code of Ethics with regard to maintaining appropriate relationships with suppliers. More...

Reminder: Approver Who Will Be Out of Office May Assign Temporary Substitute

- 12/23/08

When an approver in SRM plans to be out of the office, and there is no other approver in the same role, a substitute for the approver can be assigned after logging into the SAP Portal. More...

Process for Animal Procurement Revised - 12/23/08

The University‎’s process for animal procurement has been revised, according to a Dec. 16 memo from Larry E. Pherson, director of purchasing services, and Lisa Snider, administrator for Purdue Animal Care. More...

Purchasing/Physical Facilities Operational
Effectiveness Team Makes Progress - 11/25/08

Staff members from Purchasing and Physical Facilities have formed a team to identify buying practices they believe could save the University time, money and resources. The team has examined several areas since September and recently announced its first recommendation. More...

Quick Tips and QRCs Give Help When Placing Orders - 11/18/08

Purchasing has created two Quick Reference Card documents to assist requesters placing orders through SRM. More...

Import Customs Charges Must Be Paid Promptly - 11/13/08

Purchasing Services has recently contracted with ScanGlobal Logistics to provide customs entry and freight forwarding services for goods imported into the United States. More...

University Funds May Not Be Used to Buy Holiday Materials - 10/20/09

With the approaching holiday season, the Comptroller’s office reminds staff that using University funds to purchase holiday greeting cards, flyers, posters or any holiday season item is not allowed. More...

ALERT: Be Aware of Invoice Scam - 10/7/08

The Office of Business Managers has issued a warning about certain invoices and telephone calls requesting bogus payments. More...

PURCHASING TIPS: Describe Requirement Shopping Carts - 10/7/08

When creating shopping carts or adding a vendor on a describe requirement, there are systematic steps users must take. More...

PURCHASING: Approver Roles Are Outlined Online - 10/7/08

Before users will be able to approve orders in Supplier Relationship Management (SRM), they must complete a Role Request form and a Signature Delegation form. More...

Blocked Invoice List - 10/2/08

Vendors, whose names appear on the blocked invoice list, are not being paid. More...

Place Orders for Adobe Products Through New Vendor - 09/25/08

GovConnection is the new contracted Adobe vendor. Therefore, orders for Adobe products should no longer be placed with Software House International. More...

Orders in SRM Impacted by Moving Average Price - 08/28/08

University Stores uses a moving average price for its merchandise which changes frequently. Thus, orders in Supplier Relationship Management can be impacted. More...

Purchasing Information Available Online - 08/21/08

Requisitioners, approvers, and receivers can find up-to-date purchasing information and tips in the SRM Instructions Manual under the Buying section of the Business @ Purdue Web site. More...

Open Purchase Order Report Explained - 08/14/08

Information on how to use the Open Purchase Order Report is available online. More...

Copier Orders Must Be Specified - 08/14/08

University staff members who order copiers for the West Lafayette campus must not select “Ikon” from the Vendor List. More...

FACILITIES

Physical Facilities Issues Instructions for Following Construction Project Progress - 07/14/09

Physical Facilities Fiscal Affairs has released a new resource that provides instructions for Business Office personnel who want to follow the progress on certain construction projects. More...

Property and Equipment Information Moved from the BPM to Business @ Purdue - 04/16/09

As part of the decommissioning of the Business Procedures Manual, property and equipment information previously contained in the manual now can be found listed in the “Resources” section of the “Finance/Equipment” category on the Business @ Purdue Web site. More...

FINANCE

Tips: How to Find Check Number and Encashment Information - 08/11/09

Staff often ask Accounts Payable two questions concerning payments to vendors: “How do I find the check number for a payment to a vendor?” and “How do I determine if the check has been cashed?” More...

OTO Offers Reminder About Bank Account Signatory Changes - 07/23/09

When a signatory on a Purdue University-held bank account undergoes any type of change – for example, the need to add or remove an authorized signer – the business office initiating the change is responsible for informing the Office of Treasury Operations. More...

Year-End Carryforward Details Available from Accounting Services - 07/14/09

The Accounting Services office has released its summary for the 2009-10 year-end carryforward applicable to all University funds. More...

Unclaimed Funds Must Be Requested Before Fiscal Year-End - 06/2/09

The University’s Office of Treasury Operations reminds staff in business areas that electronically transferred funds must be claimed before the 2008-09 fiscal year ends on June 30. More...

Internal Operating Budget Schedule Announcement - 05/7/09

While there are uncertainties surrounding the resolution of the state budget, the University plans to move forward with the budget construction as currently scheduled. More...

Base Budget Tracking Report Experiencing Issues - 01/13/09

There is a known issue in the Adjusted CUL column only of the Base Budget Tracking report. More...

University Collection Staff Members Move - 12/11/08

Several members of the University Collection staff relocated their offices in Schleman Hall. More...

Deadline Approaches for Submission of Personal Payment Vouchers - 12/4/08

Staff who process personal payment vouchers must submit the vouchers to the University Tax Office by Monday, Dec. 15 to ensure payment by Dec. 31. More...

Fringe Benefit Table Error Identified and Corrected - 11/25/08

The fringe benefit table, E301, was inexplicably altered in August, causing certain nonchargeable accounts to be charged fringe benefits. The process to identify and correct those transactions has taken Accounting Services a significant amount of time. More...

Purdue Endowment Policy Change Eliminates ‘Equity Violators’ - 11/13/08

As events of the past months have thrown the world financial markets into a tailspin, this has been and continues to be a very difficult time in the equity and fixed income markets. More...

PEOPLE

Human Resource Services Urges Staff to Review Vacation and Holiday Pay Policies - 11/5/09

As the end of the year approaches, Human Resource Services urges clerical and service staff members to keep in mind the policies that affect their vacation and holiday pay. More...

Quote Payout Request Form Updated - 10/15/09

Payroll recently updated the Quota Payout Request Form. More...

Deadline for Direct Deposit Enrollment Nears, Payroll to Conduct
Information Sessions for Electronic Pay Card Option - 09/29/09

Payroll reminds employees who still receive paper paychecks on payday that, as the university moves toward a 100 percent paperless payroll, they have until Saturday, Oct. 31 to enroll in electronic direct deposit. More...

HRS Announces Changes in SAP HR Master Data - 08/27/09

Human Resource Services announced Tuesday that changes in SAP organization units have been applied to the SAP HR Master Data. More...

August Monthly Payrolls Complete -- Payroll Provides Off-Cycle Instructions - 08/26/09

The August monthly payrolls are complete, and here are the steps business offices should now take to make sure all their people get paid. More...

Tax Department Starts New Procedure for Collecting Social Security Numbers - 08/18/09

To more efficiently collect new Social Security numbers from employees, the Tax Department is requesting that all employees who apply for a Social Security number complete a Permission to Request Social Security Number Form. More...

Information Regarding Sept. 15 Special Off-Cycle Pay Available from Payroll - 08/13/09

Payroll has issued instructions to help departments determine who can be paid on the special Sept. 15 Off-Cycle. More...

SSG and HR Join Forces to Retool for New Term Life Provider - 07/21/09

Restructuring parts of SAP to manage Purdue University employees’ term life insurance benefits through new carrier Minnesota Life is 100 percent complete, according to Lester Burch, leader of the System Support Group’s Human Resource Services and Payroll team. More...

REMINDER TO BUSINESS OFFICES: Appointment Changes Prompt Grad Students’ Need to Re-enroll for Medical Coverage - 07/21/09

The Graduate School Business Office and Purdue Student Health Center are reminding business offices to notify graduate students that their insurance coverage will stop when they transfer from their staff appointments to fellowships. More...

Two Cost Centers Added for Work-Study Charges - 07/7/09

Two new cost centers for federal work-study charges became available July 1. More...

Reappointment Systems for FY and AY Grad Staff and Limited Term Lecturers Scheduled - 06/30/09

The Shared Service Center has scheduled times to process reappointment system appointment changes for fiscal year and academic year graduate staff and limited term lecturers. More...

Reappointment Tool for Fiscal Year Graduate Students Nearing Completion - 06/25/09

The reappointment tool for Fiscal Year graduate students will be available July 6-14. More...

Use ADPAY Form for Summer EVPT Intern Allowances - 06/4/09

Business Offices that seek moving and housing allowances for summer EVPT (Executive Vice President and Treasurer) interns must submit their request on an ADPAY Form to be processed through Payroll to comply with current University policy. More...

New Wage Type Created for TIAA Employer Contribution - 05/26/09

Beginning with May 2009 summer payroll, new wage type 4215 has been established for the TIAA employer contribution for summer earnings – a flat 15 percent. More...

New Absence Codes Allow Proper Calculation of May and August AY Salaries - 05/19/09

Payroll has run a job to generate May ZZAY absence codes for all AY perners. More...

Deadline Approaches for Clerical and Service Staffs’ Use of Paid Personal Holiday - 05/7/09

Purdue University clerical and service staff members eligible for a paid personal holiday for Fiscal Year 2008-09 must take it no later than June 21. More...

Spring Work-Study Ends May 9, Summer Work-Study Starts May 18 - 05/5/09

Students currently working on either a 2008-09 academic year or spring ’09 Federal Work-Study award may not work past the last day of finals on Saturday, May 9. Hours for students working past that date must be charged to department funds. More...

Payroll Calendars Posted Online - 04/7/09

The Central Payroll office has posted payroll calendars for the 2009-10 fiscal year.  More...

Shared Services Center Launches Web Site - 04/2/09

The Shared Services Center has its own Web site. More...

New Form I-9 Goes into Effect April 3 - 04/2/09

The new Form I-9 for employment eligibility verification goes into effect Friday, April 3. More...

University Employees to See Pay Adjustment Provided by Economic Stimulus Plan - 03/24/09

The American Recovery and Reinvestment Act (ARRA), or the “stimulus package,” is providing tax relief to many American citizens. This relief comes in the form of changes to the withholding taxes deducted from employees’ pay. More...

Fax Number for Leaves Processing Center Announced - 03/3/09

Following Human Resource Services’ formation of the Shared Services Center-Leaves Processing Center operation, HRS asks areas that previously sent leave-related faxes to Employee Relations to instead send them to SSC-LPC. More...

HR Organization Unit Structure Updated - 03/3/09

Org unit structures are reviewed and updated periodically to ensure that the SAP system accurately reflects functioning units and their relationship within the University. More...

Tax Office Provides Refresher About Student Exemption for FICA - 02/17/09

Most people who earn wages in the United States must have Social Security (FICA, Federal Insurance Contributions Act) taxes deducted from their pay. However, the Internal Revenue Code grants qualifying student-employees an exemption from having FICA withheld from their wages.

More...

Duplicate W-2 Request Process Starts - 02/10/09

The University Tax Department is processing duplicate tax form requests twice a week. The department wants employees to know that when requesting a duplicate or corrected tax form, they can choose any of three methods. More...

2009 W-4 Form Accessible Online - 02/5/09

An electronic version of the Internal Revenue Service’s 2009 W-4 form is accessible online through the University Tax Office Web site. More...

New I-9 Form Changes Postponed Until April 3 - 02/2/09

The “Breaking News” sent Friday, Jan. 30 via Business @ Purdue News regarding a new I-9 Form slated to go into effect Feb. 2 is no longer valid. More...

New I-9 Form Goes into Effect Feb. 2 - 01/30/09

The new Form I-9 for employment eligibility verification goes into effect Monday, Feb. 2. More...

Tax Department Advises Staff of W-2 Form Correction - 01/29/09

Purdue’s Assistant Comptroller Mary Alexander-Conte issued a memo Wednesday for all University employees advising that some of the recently issued 2008 W-2 forms are being reprinted with a correction. The memo follows. More...

University Proposes Revisions to Family and Medical Leave Act - 01/22/09

The University’s Human Resource Services has updated its FMLA policy, procedures and accompanying documents to comply with the revised federal regulations adopted Jan. 16. More...

Time to Process Limited Term Lecturer Reappointments for Spring 2009 - 12/18/08

The Reappointment System for the Limited Term Lecturer appointments for spring 2009 has been scheduled More...

Time Transfer Problem Resolved - 12/11/08

The time has transferred successfully, Payroll reports. Thus, PT_ERL00 - Time Evaluation reports can be run. More...

Off-cycle Payroll Affecting Some Pay Stubs in ESS - 12/2/08

After running the last payroll for November, Payroll needed to run an E301 off-cycle payroll, affecting the costing portion of about 4,000 University employees. More...

Federal Work-Study Students Need Form During Semester Break - 11/20/08

Federal Work-Study students who plan to work for the University during the non-enrollment period, Dec. 22-Jan. 11, must first complete an additional form, the Interim Savings Form, according to a reminder from the Division of Financial Aid. More...

Holidays Require Adjusted Payroll Processing Schedule - 11/13/08

Staff who process payroll should note the early time entry deadlines due to the upcoming holidays. More...

2009 Benefits Packets Mailed, Legal and Dental Materials Available Online - 10/28/08

When faculty and staff review next year’s benefits package, they will find that Purdue is taking a greener approach to enrollment for dental and prepaid legal coverage. More...

FY and AY Payrolls Have Been Completed - 08/29/08

FY and AY payrolls are now complete. More...

New Form 79’s Now Available - 08/7/08

A Graduate Aid committee has been working on documenting processes associated with graduate student aid, including both full and partial fellowships. As a part of this process, Form 79A, Form 79S and Form INT have been revised. More...

Leave Action Form Reminders - 08/7/08

Employees approved for a Form 33F, FMLA leave, and those participating in the Voluntary Early Partial Retirement program must submit a Leave Action Form. More...

REPORTS

Latest Purdue Research Foundation Endowment Reports Ready for Distribution - 09/10/09

The June 2009 Purdue Research Foundation (PRF) endowment information has become available in PageCenter to authorized staff. More...

Endowment Reports for July 1 Distribution Available - 07/30/09

Endowment reports for the July 1, 2009, distribution are available. More...

Purdue Research Foundation Endowment Reports Ready for Distribution - 03/19/09

The December 2008 Purdue Research Foundation (PRF) endowment information has become available in PageCenter to authorized staff. More...

SAP GUI Updates Ready to Install - 01/22/09

When Business Office staff logged onto their desktop computers Wednesday, users of SAP GUI and BEx Tools likely received a message from ITaP advertising that an update for their software was ready to install. More...

RESEARCH

Coeus Upgrade Planned for Coming Weekend - 09/10/09

Coeus Version 4.3.5 is scheduled for installation this weekend, Sept. 11-13. More...

‘Go Live’ of Coeus Upgrade Rescheduled - 08/27/09

The estimated implementation of the Coeus 4.3.5 upgrade has been extended from Aug. 31 to mid-September due to technical issues. More...

SPS Provides Reminder About NIH Requirements for Grant Closeout - 08/25/09

Sponsored Program Services reminds potential National Institutes of Health (NIH) grantees that they are obligated to provide NIH with timely and accurate final closeout reports when submitting the required documents. More...

New Web Site Provides Information About ARRA - 04/21/09

The Office of the Vice President for Research has established a Web site that provides timely information on grant opportunities resulting from the American Reinvestment and Recovery Act. More...

SPS Reminds Departments of Procedures for ‘Just-in-Time’ Requests - 03/31/09

According to the University’s Sponsored Program Services, the American Recovery and Reinvestment Act has prompted a number of sponsors to ask faculty for “just-in-time” or additional information on previously submitted proposals. More...

SPS Develops Guide for Proper Credit Assignment for Discovery Park on Proposals and Awards - 03/17/09

In response to recent questions regarding the proper method for assigning credit to Discovery Park units on proposals and awards, SPS has created a list of guidelines. More...

SPS to collect Financial Interest Statements for all NIH and NSF Proposals - 03/12/09

The Department of Health and Human Services and the National Science Foundation require institutions to ensure that investigators participating in sponsored projects disclose any significant financial interests that may present an actual or potential conflict of interest in relationship to externally sponsored projects. Such disclosures of financial interest must be made prior to the submission of a proposal for funding. Purdue University has developed a form to collect this disclosure. More...

SPS Gives Guidance on Proper Routing of Preliminary Proposals - 03/12/09

Many external research sponsors offer applicants the opportunity to submit a preliminary proposal in advance of a full proposal. More...

2009 NIH Salary Cap Raises - 01/27/09

Effective Jan. 1, the NIH (National Institutes of Health) annual salary an individual can receive from NIH funding for 2009 has changed to a maximum of $196,700. More...

NSF Updates Research Terms and Conditions with Note Concerning Foreign Air Carriers - 01/6/09

An updated version of the “National Science Foundation Agency Specific Requirements to the Research Terms and Conditions” is available electronically on the NSF Web site.  More...

Changes to NSF Grants Policy Guide Accessible Online - 11/20/08

A summary of the changes to the 09-01 National Science Foundation (NSF) Grants Policy Guide (GPG) is now available online. More...

SPS: Paid Parental Leave Charging Guidelines
to Sponsored Program Accounts Available Online - 11/20/08

Paid parental leave, which the University adopted Oct. 1, is an allowable direct charge to non-federal sponsored program accounts for the entire approved leave ... More...

SPS: Set to Kick off Brown Bag Series - 10/14/08

Sponsored Program Services has announced the first in its series of “Brown Bag” topics for 2008-09. More...

SECURITY

NATIONAL CYBERSECURITY AWARENESS, PART 4: Portable Devices - 10/29/09

A major concern with portable devices – personal digital assistants (PDA), cell phones, laptops, thumb drives – is that they are easy to transport for use outside the office. More...

NATIONAL CYBERSECURITY AWARENESS MONTH, PART 1: Workstation Security - 10/8/09

Being “cybersecure” starts with an individual’s commitment to keep his or her computer and its content safe from loss or misuse by outsiders. More...

CYBER SECURITY: Not an ‘Impossible Mission’ - 09/29/09

Purdue University’s ITaP Networks and Security has partnered with the National Cyber Security Alliance to observe the annual National Cybersecurity Awareness Month during October. More...

ITaP Warns of Current Phishing Scam - 09/3/09

ITaP’s Desktop Computing Services is warning University Internet users of another unauthorized “phishing” attempt aimed at gathering Purdue information via the Web. More...

System Problem Affecting Career Accounts and PUIDs Has Been Corrected, Process Expected to Run This Evening - 07/21/09

ITaP’s Identify and Access Management office believes the system problem that corrupted the file needed to create Career Accounts and PUIDs has been corrected. More...

System Problem Affecting Career Accounts
and PUIDs Still Being Looked Into - 07/21/09

The record corrupting the file used for the creation of the Career Account and PUID was fixed, but the process still didn’t run last night. More...

System Problem Affecting Career Accounts and PUIDs Resolved - 07/20/09

A system problem last Thursday and Friday corrupted the file that triggers the creation of Career Accounts and PUID (Purdue University Identification). More...

Tips for Submitting Online Role Requests - 05/21/09

The automated SAP Role Request Application, now available through the Role Request Application Web site, contains a few new elements to keep in mind. More...

Links Removed from Payroll, Finance Email Notices for Improved Security - 01/22/09

Security concerns and the potential for identity theft mean Purdue employees will no longer be able to click a link in payroll notification emails and go directly to their salary statements. More...

Data Handling and Security Brochure Updated with Important Changes - 10/28/08

The Data Handling and Security brochure recently underwent a redesign to reflect changes in data classification and handling. More...

CYBER SECURITY: The Ticket to Digital Self-Defense - 09/25/08

October is National Cyber Security Awareness Month. More...

TRAINING

Second Course in ‘Life Cycle of an Account’ Series Opens for Enrollment - 11/3/09

Registration has opened for “BLCA 210 – Pre-award,” the second session in the annual series “Policy Training program for the Life Cycle of an Account: Pre-award Through Closeout.” More...

Fall ’09 Fellowship Award Process Training Offered - 11/3/09

The Graduate School Fellowship Office has announced its 2009 fall training for the fellowship award process. More...

Showcases Planned to Introduce PageCenterX - 10/29/09

Three showcases will be presented to demonstrate PageCenterX, the application replacing PageCenter to retrieve reports for Web viewing.

More...

Open Lab Offered for SRM Requisitioners - 10/22/09

“SRM 260, Open Lab for Requisitioners” has opened for registration. More...

Registration Is Open for Next ‘PSP’ Class - 10/13/09

The Tuesday, Oct. 20 offering of “BPSP 100, Professional Support With Pride” has opened for enrollment. More...

Direct Deposit/Electronic Pay Card Information Sessions to Begin Next Week - 10/8/09

The first of 13 direct deposit/electronic pay card information sessions planned this month by the Payroll Department will begin Tuesday. More...

Annual Life Cycle of an Account Series Set to Begin - 10/6/09

The second annual series, “Policy Training Program for the Life Cycle of an Account: Pre-award Through Closeout,” will begin this month. More...

‘SRM for Requisitioners’ Open for Registration - 10/6/09

The next offering of “SRM 250, SRM for Requisitioners” is available for registration. More...

Online Self-Registration Is Available for Direct Deposit/Electronic Pay Card Info Sessions - 09/29/09

To assist employees as the University makes it final transition to 100 percent electronic payment of wages, the Payroll Department plans to conduct several information meetings in mid-October. More...

Additional Cost Distribution Workshop Has Opened for Enrollment - 09/24/09

Cost administrators who were unable to attend a session of “BCOST 150, Cost Distribution Workshop” have another opportunity to do so.

More...

Instructor-Led ‘Travel Basic Skills’ Course Available for Registration - 09/24/09

The instructor-led “BTRVL 100, Travel Basic Skills” course has opened for online self-registration. More...

Cost Distribution Validation Change in Effect, Workshop Still Open for Enrollment - 09/22/09

Cost administrators are reminded that they no longer are able to apply cost distribution to a grant outside its validity dates as they appear in the grant master. This change went into production Monday night. More...

Space Available in Cost Distribution Validation Workshop - 09/17/09

Cost administrators who plan to enroll in one of three presentations of “BCOST150, Cost Distribution Workshop” will still find space available. More...

Federal Work-Study Payroll Procedures Workshop - 09/15/09

Offices that employ Purdue University Federal Work-Study Students (FWS) may want to send their staff to the FWS Student Payroll Procedures Workshop. More...

Registration Opens for Next ‘PSP’ Class - 09/15/09

The Tuesday, Sept. 22 offering of “BPSP 100, Professional Support With Pride (PSP)” has opened for enrollment. More...

Open Lab Offered for SRM Requisitioners - 09/10/09

In conjunction with “SRM 250, SRM for Requisitioners,” which opened Tuesday, an additional resource – “SRM 260, Open Lab for Requisitioners” – has been developed for requisitioners who seek further assistance in creating SRM shopping carts. More...

Cost Distribution Validation Change Coming, Workshops Scheduled - 09/8/09

Cost administrators will no longer be able to apply cost distribution to a grant outside of its validity dates as they appear in the grant master after Sept. 22, when the system change moves to production. More...

‘SRM for Requisitioners’ Available for Registration - 09/8/09

The next offering of “SRM 250, SRM for Requisitioners” is available for registration. More...

Reminder: Summer PAR Training Offered Next Week - 09/8/09

Two training sessions for the summer 2009-10 Personal Activity Report will be given next week. More...

‘SRM for Requisitioners’ Opens for Registration - 08/20/09

A new purchasing class, “SRM 250, SRM for Requisitioners,” is available for registration. More...

Summer PAR Training Scheduled for September - 08/18/09

Two training sessions have been scheduled for the summer 2009-10 Personal Activity Report. More...

Space Available in Final Live Demonstration of Microsoft Office 2007 - 07/28/09

Purdue employees interested in learning about the recently released Microsoft Office 2007 will have one final opportunity to attend a live demonstration. More...

August ‘Professional Support with Pride’ Classes Open for Self-Registration - 07/23/09

Registration has opened for the Aug. 4 offering of “BPSP 100 – PSP: Professional Support with Pride” via OnePurdue’s online self-enrollment system, PREMIS. More...

Instructor Led ‘Travel Basic Skills’ Course Available for Registration - 06/4/09

The instructor-led “BTRVL 100 Travel Basic Skills” course has opened for online self-registration. More...

Advanced Accounts Receivable Class Set for August - 07/23/09

Registration for PSCD 211 (Public Sector Collections Disbursement), “Advanced Accounts Receivable,” has opened. More...

Time Administration Course Opens for Enrollment - 09/22/09

Registration for HRTM 221 Time Administration has opened. More...

System Inquiry Course Ready for Enrollment - 09/22/09

Registration for HRPA 151 System Inquiry is open. More...

Another Section Available for SSC Reappointment Training This Month - 07/14/09

The Shared Services Center has expanded its offerings for AY training later this month from one to two sections. More...

SSC Offering AY Reappointment Application Training - 07/2/09

The Shared Service Center will offer training on the AY (academic year) reappointment application from 2 to 4 p.m. Wednesday, July 22 in Lawson 1142. More...

Reminder: Adherence to Paperwork Deadlines
Assures Proper Processing of New Employee - 06/25/09

To assure that newly hired employees have system access during their first day of New Employee Orientation, departments must adhere to the Shared Service Center’s process for submitting paperwork for new employees. More...

Course Offered in Advanced Accounts Receivable - 06/4/09

Registration for PSCD (Public Sector Collections Disbursement) 211, “Advanced Accounts Receivable,” has opened. More...

Time Administration Course Opens for Enrollment - 05/21/09

Registration for HRTM 221 Time Administration has opened. More...

System Inquiry Course Available for Enrollment - 05/21/09

Registration has opened for HRPA 151 System Inquiry for Central Services staff, business managers and business staff with a job function that requires making personnel inquiries. More...

‘Professional Support with Pride’ Shifts to Online Self-Registration - 05/19/09

Self-registration for “Professional Support with Pride” (PSP) has become available via OnePurdue’s online self-registration system, PREMIS.

More...

Registration Opens for Course 10 in ‘Lifecycle of an Account’ Series - 04/28/09

BLCA 300, “Non-sponsored,” the 10th course in the series, “Policy Training for the Lifecycle of an Account – Pre-award Through Closeout,” is open for registration. More...

Online Survey Will Help Training Team Assess Staff Needs, Preferences - 03/31/09

As the Business Services Training and Communications team progresses in its functions to analyze, design, develop, implement and deliver training courses and curricula to University staff, it seeks input from those it serves. More...

Course in Advanced Public Sector Collection and Disbursements to Be Offered - 03/26/09

Registration for PSCD 211, “Advanced Public Sector Collection and Disbursements,” has opened. More...

BW-BPS Annual Budget Training Offered - 03/5/09

Three 200-level, annual budget preparation cycle training courses, offered by the Office of Budget & Fiscal Planning, have opened for registration. More...

Registration Open for Course No. 7 in Policy Training Series - 02/26/09

BLCA 270, “Cost Sharing Policy,” the seventh course in the series, “Policy Training for the Lifecycle of an Account – Pre-award Through Closeout,” is open for registration. Its prerequisite, “BLCA 170 Introduction to Cost Sharing,” also has opened. More...

Registration Now Open for Course No. 6 in Policy Training Series - 02/10/09

“BLCA260, Management Reports,” the sixth course in the series, “Policy Training for the Lifecycle of an Account -- Pre-award Through Closeout,” is open for registration. More...

Registration Open for Public Sector Collections and Disbursements Course - 02/10/09

PSCD 100 -- Introduction to Public Sector Collections and Disbursements -- has opened.

More...

‘Concepts of Budget Planning and Legislative Process’ Offered - 02/5/09

The Office of Budget & Fiscal Planning will present a two-hour session, “Concepts of Budget Planning/Legislative Process,” open to new staff involved in annual budget preparation or budgetary control. More...

System Inquiry Course Open for Enrollment - 01/27/09

Registration has opened for HRPA 151 System Inquiry -- for Central Services staff, business managers and business staff with a job function that requires making personnel inquiries. More...

Time Administration Course Ready for Enrollment - 01/27/09

Registration for HRTM 221 Time Administration/Cost Distribution has opened. More...

Coeus Training Offered in February - 01/20/09

Sponsored Program Services will conduct three Coeus training sessions in February. More...

SRM Requisitioner Hands-on Workshop for Beginners Planned - 01/15/09

Registration has opened for a two-day, beginner’s hands-on workshop for SRM. More...

Reminder: PAR Training Scheduled This Month, Register Now - 01/6/09

Fall 2008-09 Personal Activity Report training will be 1:30-5 p.m. Jan. 14 and 9 a.m.-noon Jan. 15. Both sessions will meet in Lawson 1142. More...

Registration Opens for Fall PAR Training - 12/23/08

Fall Personal Activity Report (PAR) training will be 1:30-5 p.m. Jan. 14 and 9 a.m.-noon Jan. 15 in Lawson 1142. More...

Registration Opens for ‘Signature Delegation,’ 
Fifth Course in Policy Training Series - 12/16/08

Registration for “Signature Delegation,” the fifth course in the series titled “Policy Training Program for the Lifecycle of an Account — Pre-award Through Closeout,” is available. More...

New Employee Orientation Deadlines
Change Due to Holidays - 12/9/08

Because of the holiday work scheduled, paperwork for new hires enrolled in the Jan. 5 and 6 New Employee Orientation must be submitted to the Human Resources Shared Service Center no later than 5 p.m. Friday, Dec. 19. More...

Spring Payroll/Appointment Workshop Materials Available - 11/25/08

Training material for the Spring Semester Payroll/Appointment Workshop coming in December is available for downloading now. More...

Registration Now Open for Policy Training Series’ Course No. 4 - 11/25/08

“Account Management -- Day to Day Tasks,” the fourth course in the series, “Policy Training for the Lifecycle of an Account -- Pre-award Through Closeout,” is open for registration. More...

Spring Payroll/Appointment Workshop Open for Registration - 11/18/08

The Shared Services Center -- in cooperation with Payroll, Costing, Compensation, Employee Relations and the Affirmative Action Office -- has announced two fall training workshops. More...

Time Administration Course Ready for Enrollment - 11/11/08

Registration for HRTM 221 Time Administration/Cost Distribution has opened. More...

SRM Requisitioner Workshops Are Back - 10/21/08

The SRM Requisitioner Hands-on Workshops will return in November. More...

TRAVEL

U.S. Department of State Issues Alerts
Concerning Travel to Germany and Mozambique - 09/24/09

The University Travel Office is advising Purdue employees that the United States Department of State issued two alerts Wednesday concerning risks of travel in Germany and Mozambique. More...

State Mileage Reimbursement Rate to Decrease - 09/24/09

University employees who travel on sponsored program grant funds from the State of Indiana are reimbursed at the approved state rates. Effective Oct. 1, the Indiana mileage reimbursement rate for business miles driven will be reduced from 44 cents to 40 cents per mile. More...

REMINDER: Travel Office Will Host a Travel Fair Tuesday, Sept. 1 - 08/27/09

The Purdue University Central Travel Office will host its inaugural Travel Fair 11 a.m.-3 p.m. Tuesday, Sept. 1 in rooms 302 and 306 of Stewart Center. All faculty and staff are invited. More...

Travel Office Invites University Personnel to Inaugural Travel Fair - 07/30/09

The Purdue University Central Travel Office will host its inaugural travel fair 11 a.m.-3 p.m. Tuesday, Sept. 1 in rooms 302 and 306 of Stewart Center. More...

U.S. Department of State Issues New Travel Alert for Gabon - 07/23/09

The University Travel Office advises Purdue employees that the United States Department of State recently issued an alert concerning risks of travel in the nation of Gabon during its official presidential campaign period, Aug. 16 through the Aug. 30 election. More...

U.S. Department of State Issues Travel Alert for China - 07/14/09

The University Travel Office is advising Purdue employees of a July 9 travel alert issued by the United States Department of State regarding safety and security concerns in the city of Urumqi in China’s Xinjiang Uyghur Autonomous Region.

More...

Department of State Alerts Travelers to Quarantine Imposed in China - 06/23/09

The University Travel Office is notifying Purdue employees about a new United States Department of State alert regarding travel to China. More...

U.S. Department of State Issues Travel Alert Regarding Guinea-Bissau - 06/16/09

The University Travel Office has advised Purdue employees about the United States Department of State’s (DOS) travel alert concerning risks of visiting Guinea-Bissau immediately before and after the presidential election scheduled there late this month. More...

Travel Notice: India Adopts Health Screenings in Response to H1N1 Flu Outbreak - 05/12/09

The University Travel Office is advising Purdue employees who plan to visit India that the Indian government recently adopted new airport screening measures at its international terminals in response to the H1N1 flu outbreak. More...

U.S. Department of State Issues Alert About Travel to Mexico - 04/30/09

The University Travel Office advises Purdue employees about the United States Department of State’s advisory concerning risks of travel to Mexico due to an outbreak of H1N1 influenza, also known as the swine flu. More...

U.S. Department of State Issues Bangladesh Travel Alert - 03/5/09

The University Travel Office has advised Purdue employees that the United States Department of State has declared an alert informing U.S. citizens about the risks of traveling to Bangladesh. More...

U.S. Department of State Issues Travel Warning and Alert - 01/29/09

The University Travel Office has advised Purdue employees that the United States Department of State has declared a warning informing U.S. citizens about the risks of traveling to Haiti, and an alert concerning travel to Madagascar. More...

Mileage to New Indianapolis Airport Increases - 01/22/09

University employees traveling on University business will find that the number of reimbursable miles from Purdue University to Indianapolis International Airport has increased since the new Indianapolis airport terminal opened in November. More...

State Department Issues Advisory to Travelers to India - 12/2/08

The U.S. Department of State has updated the travel alert it issued Nov. 28 to warn U.S. citizens about heightened security concerns in India. More...

New Indianapolis Airport to Open Nov. 12 with I-70 Access - 09/16/08

In the planning for more than 30 years, the new Indianapolis airport is scheduled to open on Nov. 12. More...

International Travelers Warned of Comoros - 08/14/08

This travel alert, issued Aug. 12, 2008, advises U.S. citizens traveling to the Union of the Comoros about the potential for demonstrations and civil unrest due to a severe fuel shortage across the nation. This travel alert expires Oct. 12, 2008. More...

GENERAL

Staff Changes - 11/12/09

Please note the following staff additions. More...

BSC Launches Online Customer Service Survey - 11/5/09

An online feedback survey for Business Services Computing became available Monday. More...

Employee Self-Service and Effort Reporting Will Be Inaccessible for an Estimated 24 Hours This Weekend - 09/24/09

Employee Self Service and Effort Reporting will be unavailable from approximately 9 a.m. Saturday through 9 a.m. Sunday. This downtime will be in addition to OnePurdue’s regular weekend maintenance of the entire SAP system from 4 a.m. Saturday until 4 a.m. Sunday. More...

Staff Change - 09/24/09

Please note the following staff change. More...

Employment Opportunities - 09/22/09

The following Business Services Administrative/Professional positions recently have been posted on the Purdue University Employment Web site. More...

Staff Change - 09/22/09

Please note the following staffing addition. More...

Two SAP Projects Reported Complete at September BSAC Meeting - 09/17/09

Amid the System Support Group’s attention to the SAP system Service Pack Upgrade, the group recently reported the completion of two of the projects listed as SAP priorities. More...

Upgraded Remedy System Delivers Faster Performance, Other Conveniences - 08/20/09

ITaP upgraded the Remedy system in June with twice the hardware and the latest software, Version 7. More...

Updated Costing Web Site Provides Added Information - 07/28/09

The Costing Office recently updated areas of its Web site with additional information under the Recharge Center and Legacy tabs. More...

SSG Enhances PS Module for Physical Facilities - 07/9/09

The System Support Group’s Supply Chain team, headed by Will Seeger, recently wrapped up its work on the “Project Systems Enhancement” project – previously No. 37 on the SAP project list. More...

Remedy 7.1 Moved to Production Over Weekend - 06/29/09

The newest version of Remedy – the software ticketing tool to record, track and monitor requests for IT service – became available to Purdue University users today. More...

Reminder: Taking University Equipment Off-Campus Requires Prior Approval - 06/25/09

Accounting Services reminds Purdue employees that before removing University equipment from campus, they must complete a Form POC – Request for Use of University Property Off Campus – and submit it to the Property Accounting office. More...

OnePurdue Support Teams Report Two More SAP Projects Complete - 06/16/09

At the June 9 meeting of the Business Systems Advisory Committee, members learned that two more SAP projects were recently completed. Five other projects on the list exceeded 80 percent completion. More...

Reconfiguration of Freehafer’s First Floor Offers Improvements, Impacts Many - 06/16/09

Uniform cubicles, closer proximity of departmental work areas, improved pedestrian flow, cleaner lines and a more efficient use of floor space overall are some of the benefits staff say they are enjoying since a large portion of Freehafer’s first floor underwent a recent reconfiguration.

More...

Reminder: Business Services’ Dress Policy in Effect Year-Round - 06/9/09

While the “Standards of Personal Appearance and Dress” paragraph of the University’s Faculty & Staff Online Handbook notes “acceptable personal grooming and appropriate attire” as conditions of employment, each department is free to set its own standards. Business Services has adopted a dress policy of “business casual,” detailed in its “Business Casual Dress Policy.” More...

American Express to Launch Electronic Online Statement Delivery - 06/4/09

Effective with the June 29 billing statement, American Express will no longer provide paper statements to holders of the Purdue American Express Corporate Card. Rather, after that date, all statements will be delivered electronically online. More...

Reconfiguration of Freehafer’s First Floor to Impact Numerous Departments - 05/12/09

The first floor of Freehafer is about to undergo reconfiguration that will involve several departments and their operation. The move was intended to better utilize space and to bring some departmental units together. More...

Purdue Research Foundation Has Relocated - 05/12/09

The Purdue Research Foundation has moved from its Kent Avenue location. More...

Remedy Upgrades Promise Faster Performance, Other Enhancements - 05/7/09

ITaP will upgrade the Remedy system in June with twice the hardware and the latest Version 7 software. More...

Business Procedures Manual Unavailable Starting May 1 - 04/28/09

The Business Procedures Manual, Business Services’ online resource for University business-related policies and procedures, will no longer be available after Thursday, April 30. More...

SAP Project List Aligns with Strategic Initiatives - 04/21/09

To provide focus and align efforts with the Business Services Strategic Plan and the university strategic initiatives, Business Services senior staff recently identified strategic initiatives. More...

Online Customer Feedback Form Available for Associate Comptroller’s Areas - 04/2/09

Customers who deal with the associate comptroller’s departments -- Accounting Services, Accounts Payable, Costing Office, ECCO, Master Data Team, Property Accounting and Travel -- now have a means for providing meaningful feedback about their experiences. More...

SRM Requisitioner Hands-on Workshop for Beginners Scheduled - 03/31/09

A two-day, hands-on workshop for beginning SRM requisitioners has been planned for staff who have passed the online SRM 201 course and have a requisitioner role. More...

More OnePurdue Projects Reach 100 Percent Completion - 03/19/09

When the Business Services Advisory Committee convened March 11 for its regular monthly meeting, members of the System Support Group reported the status of their teams’ prioritized projects. Of the nearly 50 SAP initiatives assigned to the priority list, four had reached 100 percent completion. More...

Daylight Saving Time Schedule Outlined for Campus Employees - 02/17/09

Indiana clocks will be moved ahead one hour for Daylight Saving Time at 2 a.m. Sunday, March 8. The time change means that University employees, including police and firefighters, who work third shift on this date will work one hour less than normally scheduled – seven hours instead of eight, or 11 hours instead of 12. More...

OnePurdue to Alter This Weekend’s Production Schedule During W2 Processing and Printing - 01/15/09

One Purdue plans to modify its production schedule this weekend, Friday-Sunday, Jan. 16-18. More...

Note These Minor Changes in SAP Following Upgrade - 12/8/08

Testing of the SAP maintenance upgrades has revealed a few minor changes in the way the software works. More...

SAP Upgrade May Result in a Few Aesthetic Changes - 12/4/08

Following the completion of the SAP system upgrade, which is occurring this weekend, University staff may notice a few minor changes in the appearance and operation of their SAP software, according to the OnePurdue team. More...

SAP Upgrade on Track for Dec. 8 Completion - 12/2/08

In keeping with their announced SAP system upgrade schedule, members of OnePurdue will install the final software enhancement the weekend of Dec. 5-7. More...

Staff Changes - 11/25/08

Please note these recent staff additions: More...

OnePurdue Portal Reflects Changes - 11/20/08

University personnel who log onto the OnePurdue Portal may notice a slight change in the look of the page. More...

Reorganization Moves System Support Group
as Branch of Business Services Computing - 11/20/08

John Shipley, interim vice president for business services and assistant treasurer, on Friday announced a reorganization within the computing units in Business Services. More...

Daylight Savings Time to Affect Some Work Shifts - 10/14/08

When Indiana clocks fall back an hour at 2 a.m., Sunday, Nov. 2, the time change will affect the work schedule of some university employees. More...