Introduction to Business Services for New Faculty
Welcome to Purdue University! The staff of your Departmental Business Office is available to assist you in all aspects of Business Services ( Business Managers at the West Lafayette Campus or Business staff at the System-Wide Campuses). The following list touches on several of the initial business-related areas of interest for new faculty.
At Purdue University, you design your own benefits package by choosing from a variety of competitive and comprehensive benefit offerings. The University's program features three types of benefits - flexible, core, and voluntary.
- Flexible benefits: Based on your particular needs, you decide whether to participate in each of the flexible benefits. You have an opportunity to change your flexible benefits annually during an open enrollment period. Enrollment takes place in the fall; benefit selections become effective January 1 of the following year. Flexible benefit selections remain in effect for the entire calendar year unless your terminate Purdue employment or have a change in family status. Flexible benefits provide tax savings. Premiums are taken from your paycheck on a pre-tax basis, meaning you pay your portion of the premium with tax-free money. Flexible benefits include medical/vision, personal accident insurance, short term disability, and flexible spending accounts.
- Core benefits: Core benefits are the basic benefits for which there is no annual choicemaking. These include dependent life insurance, long term disability, term life insurance/accidental death and dismemberment, and the retirement plans. You have an open enrollment period for term life insurance and dependent life insurance when you begin employment at Purdue, but you do not make annual choices about these benefits.
- Voluntary benefits: The voluntary benefits program allows you to purchase benefits from outside vendors while taking advantage of Purdue's group buying power. Current voluntary benefits include dental, universal life, auto, and homeowner's insurance.
- Human Resource Services provides expertise in specific areas within the human resources field through the central HRS office and through two specialized HRS units serving Physical Facilities and Housing Food Services. In conjunction with Departmental Business Offices, these HRS units assist with employment, employee relations, employee records, wage/salary administration, training, and career development.
- Hiring decisions require prior Department Head approval, and all regular positions must be posted through Human Resource Services. The role of your Departmental Business Office is to serve as a liaison between you, your Department and Human Resource Services in the employment and compensation process after the necessary approvals are obtained. Employment offers and compensation amounts should be approved before making any job offers.
- Purdue's payroll system provides compensation to employees depending on the employee's position classification.
- Clerical and Service employees and Undergraduate Students are paid via the Biweekly Payroll process.
- Operations and Technical Assistant staff are paid via the Biweekly Payroll process.
- Management, Administrative and Supervisory, Professional, and Professional Assistant staff are typically paid via the Monthly Payroll process (fiscal year -- 12 month).
- Faculty and Graduate staff are paid via the Monthly Payroll process on either a fiscal year (12-month) basis or an academic year (9-month) basis.
- The University establishes pay scales for clerical and service positions and graduate students. Departments may also have internal guidelines regarding pay scales.
- Reference Executive Memorandum No. C-26 for information on academic-year appointments and summer employment.
- The Procurement Services is responsible for assisting individuals and departments in making the best product selection in terms of quality and price. Purchases must also adhere to the University's policies and procedures, as well as those required by state and federal governments. Your Business Office can assist with the various procurement methods available. The buyer responsible for a specific commodity is available on the Commodity Listing web page.
- There are several resources available to you in regards to sponsored program funding, including your Business Office and Sponsored Program Services (SPS). Your Business Office is your primary contact for assistance with sponsored programs and will act as a liaison with SPS. SPS is responsible for all sponsored research negotiations on behalf of the University, as well as fiscal control and reporting for sponsored programs. See the Proposal section for an illustration of the different activities associated with sponsored program administration at Purdue. A sponsored research orientation is held annually and you must be registered to attend. Contact your Business Office or Mary Ryker at 494-6200, or send Email to: firstname.lastname@example.org
- More specific sponsored program information can be accessed at the following Research and Graduate Studies Web site.
- As a faculty member of the University, you may need to travel on University business. A Form 17 (Request for Authority to Travel on University Business) must be completed and approved by your Department Head two weeks prior to the date of travel. Upon completion of the trip, a Form 25 (Travel Reimbursement Request) must be completed in order to receive reimbursement. Purdue offers an American Express Corporate Card to all regular faculty who travel on University business.