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Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. C-9

< 30, June dated C-9 by>
December 15, 1986
To: DEANS, DIRECTORS, AND HEADS OF SCHOOLS, DIVISIONS, DEPARTMENTS, AND OFFICES, AND REGIONAL CAMPUS CHANCELLORS

Re: POLICY FOR SHORT-TERM SEPARATION FROM EMPLOYMENT FOR ADMINISTRATIVE AND PROFESSIONAL STAFF


EFFECTIVE DATE: 12 SEPTEMBER 1986

DEFINITION:

Regular administrative/professional staff are defined as those individuals with the classifications of management, administrative and supervisory, operations assistant, professional, professional assistant, technical assistant, and cooperative extension agent whose appointments are full time for one semester or more (academic year) or five months or more (fiscal year). Staff members with the above classifications who have been employed on a full-time basis for 18 months (fiscal year) or three semesters (academic year) and subsequently reduced to half-time employment or more will be considered regular for purposes of this policy.

Associate staff, affiliate staff, post-retirement appointees and student administrative and professional staff are not included within this definition.

POLICY:

Department heads have the responsibility and the authority to determine the methods, means, and personnel to carry out the missions of their departments. This includes the authority to lay off staff and/or reduce work hours as necessary. In situations where it becomes necessary to reduce the workforce, department heads are to retain those regular staff members who best meet the requirements of the remaining positions. Unless a difference in knowledge, skills, abilities, and work performance can be demonstrated, retention shall be based on the length of continuous service with the University, with the most recently hired employees being laid off first. There shall be no discrimination on the basis of race, religion, color, creed, national origin, sex, age, physical or mental handicap when otherwise qualified, or membership in employee organizations in the decision to lay off or reduce staff.

Administrative and professional staff classified as regular may be placed in non-pay status for a period not to exceed 120 calendar days. During this period, group medical and life insurance programs in effect for the employee and qualified dependents at the time of separation from pay status will be continued with the University continuing its portion of premium costs for these programs. If the employee has not secured other employment within the University, he/she will be terminated at the end of the 120 calendar-day period.

There shall be no deviation from these policies without prior written approval of the President of the University or his designated representative.

PROCEDURES:

Administrative procedures associated with this policy shall be provided by the Vice President for Business Services and Assistant Treasurer.

Steven C. Beering
President