Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM NO. C-4
(Supersedes Executive Memorandum No. B-28, Dated 1 September 1974)

September 1984

To: Deans, Heads of Schools, Vice Presidents, Regional Campus Chancellors and Staff with Security Clearances

Re: Security Standard Practice Procedures

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 The Defense Investigative Service (DIS), Chicago, Illinois Region is designated as the Cognizant Security Agency (CSA) for Purdue University and represents the United States Department of Defense (DOD) in security matters. Under CSA responsibilities, DIS assists in developing security practices or safeguards to provide adequate protection of classified material transmitted to the University by Military Departments (Army, Navy, Air Force). Each Military Department acts through the Cognizant Office to assure itself of the existence of security safeguards affecting a particular contract. The Cognizant Office and the Military Departments will reach concurrence prior to transmitting specific recommendations to the University, such recommendations having been previously discussed with and agreed to in principle by the University Security Officer.

Our Security Agreements, entered into with DOD, places upon the University and its personnel the primary responsibility of safeguarding classified information entrusted to it or to be produced by contract. In compliance with the provisions of such Agreement and in conformity with security standards set forth in Government security regulations, the University has adopted the Standard Practice Procedures given in the attached document which were adapted from the Industrial Security Manual (ISM) for Safeguarding Classified Information, extracts of which are in the hands of all project directors who have classified material.

All personnel of the University are obligated to observe these procedures in spirit as well as in letter. Observance of these procedures affects the National Defense and failure to safeguard classified information is subject to the penalties of the Federal statutes governing such matters. In addition, failure to observe security rules and regulations is a violation of the University's contracts with the Government.

The following procedures are intended to provide an orderly method of delegating responsibilities and duties, and if observed, will eliminate delay in visits, clearances, contract negotiations, and other similar matters, as well as the embarrassment resulting from the discovery of a security violation. All questions concerning security should be directed to the Office of Contract and Grant Business Affairs, which is the representative contact with all agencies of the Department of Defense.

Steven C. Beering
President

PURDUE UNIVERSITY
and
PURDUE RESEARCH FOUNDATION
1 September 1984

Security Standard Practice Procedure for Department of Defense

1. DEFINITIONS

   The following definitions are established for the purpose of controlling classified information:

   1. Access, Accessibility The ability and opportunity to obtain knowledge of classified information. An individual, in fact, may have access to classified information by being in a place where such information is kept, if the security measures which are in force do not prevent him/her from gaining knowledge of the classified information.

   2. Alien Any person not a citizen or national of the United States.

   3. Authorized Persons Those persons who have a need-to-know for the classified information involved and have been cleared for the receipt of such information. Responsibility for determining whether a person's duties require that he/she possess, or has access to, any classified information and whether he/she is authorized to receive it, rests upon the individual who has knowledge, possession or control of the information involved and not upon the prospective recipient.

   4. Classified Information Official information which has been determined to require, in the interests of national security, protection against unauthorized disclosure and which has been so designated.

   5. Compromise The known or suspected exposure of classified information or material to an unauthorized person.

   6. Cognizant Security Office The Defense Investigative Service office having contract administration services jurisdiction over the geographical area in which a contractor facility is located.

   7. CONFIDENTIAL Refers to that national security information or material, the unauthorized disclosure of which could cause damage to the national security.

   8. Document Any recorded information, regardless of its physical form or characteristics, exclusive of machinery, apparatus, equipment or other items of material. The term includes, but is not limited to, the following: all written material, whether handwritten, printed, or typed; all photographs, negatives, exposed or printed films, and still or motion pictures; all data processing cards or tapes; maps; charts; paintings; drawings; engravings; sketches; working papers or notes; and all reproductions of the foregoing by whatever process reproduced; whether by sound, voice, video, or electronic recordings in any form.

   9. Foreign Interest Any foreign government or agency of a foreign government; any form of business organized under the laws of any other country other than the U.S. or its possessions; any form of business enterprise organized or incorporated under the laws of the U.S., or a state or other jurisdiction of the U.S. which is owned or controlled by a foreign government, firm, corporation, or person. Included in this definition is any person who is not a citizen or national of the U.S.

   10. Material Any document, product, or substance, on or in which, information may be recorded or embodied. Material shall include everything, regardless of its physical character or makeup. Machinery, apparatus, documents, devices, models, photographs, recordings both audio and video, reproductions, notes, sketches, maps, letters, as well as all other products, substances and materials shall fall within the general term of material.

   11. Need-to-Know A determination made by the possessor of classified material that a prospective recipient, in the interest of national security, has a requirement for access to, knowledge of, or possession of the classified material in order to perform tasks or services essential to the fulfillment of a classified contract or program approved by a User Agency.

   12. SECRET Refers to that national security information or material, the unauthorized disclosure of which could reasonably be expected to cause serious damage to the national security.

   13. Representatives of a Foreign Interest Citizens or nationals of the U.S. or immigrant aliens who, in their individual capacity, or in behalf of a corporation (whether as a corporate officer or as a corporate employee who is personally involved with the foreign entity), are acting as representatives, officials, agents, or employees of a foreign government, firm, corporation, or person. However, a U.S. citizen or national who has been appointed by his/her U.S. employer to be its representative in the management of a foreign subsidiary (i.e., a foreign firm in which the U.S. firm has ownership of at least 51% of the voting stock) will not be considered a representative of a foreign interest, solely because of this employment, provided 'the appointing employer is his/her principal employer and is a firm that possesses or is in process for a facility clearance.

2. MAINTENANCE OF FACILITY CLEARANCE

   The Security Officer of Purdue University shall maintain the military clearance of Purdue University and the Purdue Research Foundation through valid security agreements, Form DD441.

3. SECURITY DELEGATION
   1. The Security Officer of Purdue University is the University and Foundation representative of the Department of Defense in all matters of security and DOD will be the sole contact in such matters with the Cognizant Security Office unless otherwise directed.

   2. General Security Operations - General Security Operations have been delegated to the Assistant Security Officer located in the Office of Contract and Grant Business Affairs (OCGBA), which is the representative contact with all agencies of the Department of Defense.

   3. The Assistant Security Officer will:
      1. Secure a clearance for the incumbent who is the President of the Board of Trustees, directors, negotiators, and additional personnel as provided by the Industrial Security Manual, except those who are excluded from access to classified information.

      2. Keep the record of all personnel clearances.

      3. Certify requests for clearances and forward to the Cognizant Security Office.

      4. Approve all requests for visit authorization and forward to the Cognizant Security Office or directly to an agency requesting verification of clearance, as provided by the Industrial Security Manual.

      5. Keep the file of all classified material of all departments not having approved storage facilities.

      6. Maintain approved storage for all classified information for the general administrative departments of the University and the Foundation located in Hovde Hall.

      7. Provide a central file for all classified information directed to or dispatched by a department or one of the faculty assigned to that department.

      8. Maintain a charge-out record of all classified information released from the storage container in the office.

      9. Conduct periodic inspections to insure compliance with Standard Practice Procedures.

      10. Serve as central file for all classified mail received in connection with Purdue University research contracts or other University and Purdue Reseach Foundation business.

4. EMPLOYEE CLEARANCE PROCEDURES
   1. General:
      1. Only those personnel working in areas where access to classified material/information is a part of the job function or designated officers of the University or Foundation will require security clearances.

      2. Determination of the need for a security clearance will be made by the Security Officer based upon the recommendation of the individual's Department Head.

   2. Clearance Requests - Requests for clearances will be submitted to the Assistant Security Officer through the appropriate Department Head for processing. The request should explain the necessity for the clearance and the full name(s) of personnel to be processed.

   3. Personnel will complete DISCO Form 707, Worksheet for Preparation of Personnel Security Questionnaire, and Two Classifiable Fingerprint Cards.

   4. Security Officer Responsibility - The Assistant Security Officer will proceed to process the individuals) for the security clearance in accordance with the current ISM (Industrial Security Manual; DOD 5220.22-M).

5. DEPARTMENTAL RESPONSIBILITY
   1. The head of each department shall be responsible for the security of all classified information in possession of the Department or any one of his faculty.

   2. In security matters, the department head (or person designated in writing by the department head) will be the key contact for all personnel of the department. This responsibility may be delegated to the project directors of the various University and Foundation contracts.

   3. The Department Head shall:
      1. Instruct, insofar as it involves the Department, the personnel in their security obligations. The department head shall, on a recurring basis, bring to the attention of personnel their continuing responsibility for the safeguarding of classified information.

      2. Recommend all applications for clearance of personnel in his/her department to the Assistant Security Officer. The application shall be prepared in accordance with Section IV of this document.

      3. Advise the Assistant Security Officer immediately upon termination of employment of any employee having access to classified information.

      4. Prepare and forward in writing to the Assistant Security Officer all requests for visit authorization. This request shall be made in accordance with Section VIII of this document.

      5. Provide storage approved by the University's Assistant Security Officer for all classified information in possession of the department or any personnel within the department.

      6. Provide a central file for all classified information received, dispatched, duplicated, or produced by the department.

      7. Keep a charge-out record of classified information released from storage.

      8. Advise the Assistant Security Officer in writing with regard to the delegation of any of his responsibilities.

      9. Advise the Assistant Security Officer of employees possessing a security clearance who intend to travel to foreign countries.

      10. Advise the Assistant Security Officer of any event which he becomes aware that requires a report in accordance with Section VI of this document.

6. REPORTS

   The following must be reported at once to the Assistant Security Officer in Hovde Hall. The Assistant Security Officer will submit the required reports as follows:

   1. Cognizant Security Office - The Assistant Security Officer will report immediately in writing to DIS, Cleveland if any of the following occurs:
      1. Espionage, sabotage, or subversive activities related to classified information.

      2. Loss, compromise, or suspected compromise of classified information.

      3. Other security violations as defined in the ISM.

      4. Changed conditions, changes in location of closed or restricted areas, or of storage capability.

      5. Employee information related to compromise situations when such information is needed in connection with the loss, compromise, or suspected compromise of classified information.

      6. Change in the highest classification category of classified material.

      7. Refusal to sign DISCO Form 482 (Security Briefing and Termination Statement) by any employee.

      8. Delay in shipment or improper shipment of classified material.

      9. Evidence of tampering with classified material.

      10. If a new or revised employee or identification card system is implemented for control of classified areas.

      11. Authorization to apply security classification to internally-generated information.

      12. Location or disposition of previously lost classified material terminated from accountability.

      13. Inability to safeguard classified material due to emergency situations such as natural disaster or civil disturbance.

      14. Any precontract negotiation or award of a foreign or National Atlantic Treaty Organization (NATO) contract for a foreign firm or government involving either U.S. or foreign classified information.

      15. Change of ownership, directors, officers or executive personnel as soon as they occur.

      16. Receipt of classified material not related to a specific bid or contract.

      17. Visits of Communist country representatives or nationals.

   2. Defense Investigative Security Clearance Office (DISCO) - The Assistant Security Officer shall submit the following reports immediately to DISCO. Employees who become aware of any of the following should contact the Assistant Security Officer:
      1. Adverse information regarding cleared employees or employees in the process of being cleared which indicate that access to classified information is not consistent with the national interest.

      2. Change in cleared employee's status (change in name, death, or termination).

      3. Requested information concerning employees when the information is needed in connection with an official investigation.

      4. The establishment of a relationship between a cleared employee or one who is in the process of being cleared and a citizen or resident of a Communist country.

      5. When a cleared employee becomes the representative of a foreign interest.

      6. When a cleared immigrant alien becomes a citizen through naturalization.

      7. Category 5 visit, authorization as defined by the ISM.

      8. Travel to or through a Communist country or attendance at an international meeting by a cleared employee where Communist representatives are in attendance.

      9. Changed intentions, foreign residence, or assignment of cleared immigrant aliens.

      10. Employee desiring not to: a) perform on classified work; b) accept security responsibility; c) hold security clearance and/or terminate security clearance; d) perform clearance processing.

7. EMPLOYEE TRAINING AND EDUCATION PROGRAM
   1. General - The Security Officer will be responsible for the administration of the security training and education program. General briefings and meetings on the fulfillment of security requirements will be at his discretion.

   2. Specific Requirements -
      1. Initial Briefings - The Assistant Security Officer shall, prior to permitting an employee to have access to classified material/information, brief the employee regarding his/her obligation to safeguard such material/information, advise the employee of the information's importance, inform the employee of the required security procedure and have him/her read the portions of the espionage laws, conspiracy laws, and Federal criminal statutes applicable to the safeguarding of classified material/information appearing in Appendix VI of the ISM. In addition, the employee. shall be advised that he/she must report to the Assistant Security Officer if he/she becomes a representative of a foreign government. Following the briefing, the employee will execute Part I of Security Briefing and Termination Statement, DISCO Form 482, which form shall be retained by the Assistant Security Officer.

      2. Recurring Briefings - The Assistant Security Officer is responsible for recurring briefings as required for the maintaining of reliable security procedures.

      3. Debriefings - The Assistant Security Officer shall be responsible for debriefing all employees who no longer have the need-to-know and have access to classified material/information. The employee shall be required to execute Part II of DISCO Form 482 at the time of termination of employment (discharge, resignation, retirement), at the beginning of a leave for an indefinite period of time, or a period in excess of twelve (12) months; upon termination or revocation of the facility security clearance; or when administrative termination procedures in accordance with the ISM take effect.

8. VISIT PROCEDURES
   1. General - The Assistant Security Officer will be responsible for processing all incoming and outgoing visit requests. Incoming visit requests will be approved in accordance with need-to-know regulations.

   2. Outgoing Visit Requests - Prepare and forward in writing to the Assistant Security Officer all requests for visit authorization. Such request shall be submitted at least three (3) weeks in advance of the date of the visit. This time element is essential to property process the visit request. Observance of this time frame will expedite the visit processing on behalf of the visitor. You should contact the Assistant Security Officer in the event of an emergency.

      Requests for visit authorization should include the following:

      • Persons visiting - title, citizenship, date of birth, and place of birth
      • Institution to be visited
      • Name of the contact person at the institution
      • Dates of visit
      • Certification of facility security clearance
      • Classification of data involved
      • Purpose of visit and contract involved

   3. Visitors
      1. Each control station as defined in Section IX. of this document shall keep a visitor register indicating the visitor's full name, the name of the contractor or activity he/she represents, and date of arrival and departure. This applies if the visitor will have access to classified information.

      2. Visitors shall be escorted by a designated cleared person who will be responsible to insure that the visitor does not have access to classified information in excess of the restrictions placed upon the visitor.

      3. Visitors shall be unquestionably identified as to identity and level of clearance. The level of clearance must be verified in advance of permitting access. This will be accomplished by the Assistant Security Officer.

9. CONTROL STATION RESPONSIBILITY
   1. There shall be a control station at each location at the University having classified material. A control station is defined as any place where classified information is stored and/or where records indicate receipt, release, and dispatch of classified information.

   2. The individual in charge of the control station shall:
      1. Be the custodian of all classified information within the area where the station is located.

      2. Keep the document record receipts for all incoming, outgoing, and reproduced classified information for that area.

      3. Assign a document control number against the classified material document.

      4. Report each loss, compromise, or suspected compromise of classified information to the Assistant Security Officer who in turn will submit a report and investigation to the Defense Investigative Service, Cleveland, Ohio.

   3. Storage of Classified Material:
      1. All "SECRET" classified information shall be stored in containers approved by the General Services Administration and bear a GSA Test Certification Label. Material bearing "CONFIDENTIAL" classification information may be stored in a cabinet having an automatic unit locking mechanism and a built-in three-position, dial-type, changeable combination lock.

      2. All classified information shall be stored in containers when not under the immediate control of the person chargeable with its possession.

      3. All classified information shall be returned to storage at the end of each work day.

      4. Classified information shall not be removed by personnel from the University campus without the express Permission of the Assistant Security Officer and then only if it is assured that it will be properly safeguarded.

      5. Files containing classified information shall be appropriately marked with the classification of the information therein.

      6. A cleared and responsible person shall be designated for each control station to insure proper handling of classified documents and locking of containers at the end of each day. An unlocked container must be attended by cleared personnel at all times. In the event unauthorized persons are present, the material must be kept obscured from their view.

      7. Combinations of all containers for classified material shall be changed once a year, or as specified by the ISM. Should cleared personnel possessing the safe combination terminate, the safe combination must be changed immediately. All combinations shall be guarded the same as classified information which may be in the container.

      8. Accountability of secret working materials (notes, drafts, drawings, ribbons, negatives, etc.) retained as a completed document in excess of thirty (30) days from the date of completion must be recorded in the central file located in the department or in the security office in Hovde Hall.

   4. Reproduction - Reproduction of classified material is generally prohibit ed. Reproduction of classified material shall be made only on equipment specifically designated for the reproduction of classified material. Rules governing the use of such designated equipment will be conspicuously posted on or near the equipment. Should it be necessary to copy classified material, you should contact the Assistant Security Officer for further instructions.

   5. Downgrading and Declassifying Materials - Downgrading and declassifying of classified material should not be undertaken without specific authorization from the Assistant Security Officer.

   6. Destruction of Classified Material
      1. A program for the review of classified material for the purpose of reducing the quantity of classified material on hand to an absolute minimum shall be followed. With the exception of material for which specific disposition instructions have been received, all classified material shall be destroyed as soon as practicable after it has served the purpose for which it was:
         1. released by the government,
         2. developed, or
         3. retained after completion or termination of the contract.

      2. Classified material shall be destroyed by burning. The destruction of secret material shall be accomplished by the Assistant Security Officer and must be witnessed by an employee possessing the appropriate security clearance. A destruction certificate prepared indicating the date of destruction and identifying the material destroyed must also be prepared and submitted. The certificate should be signed by two persons who possess appropriate security clearances. A copy of the certificate, together with the green copy of the document record receipt, should be sent to the central file in the security office in Hovde Hall and shall be retained for a period of two (2) years.

      3. Confidential material may be destroyed by one assigned employee who possesses an appropriate security clearance. A certificate is not required. However, the green copy of the document record receipt should be noted in the lower righthand corner indicating date, disposition, and signature, and forwarded to the central file in Hovde Hall.

      4. The residue remaining after burning shall be examined for evidence of undestroyed classified material to insure the effectiveness of the destruction process.

      5. Provisions have been made for document burning. You should contact the Assistant Security Officer in order to arrange for the destruction of classified materials.

10. RECEIPT AND TRANSMISSION OF CLASSIFIED MAIL

    Receipt of Classified Mail -

    1. All classified information will be received by registered or certified mail. Material with "SECRET" classification requires the use of registered mail. All SECRET material must have an enclosed receipt which is to be returned to the sender. Certified mail may be used for "CONFIDENTIAL" material.

    2. Department control stations for receipt of classified material are located in the following departments in the building indicated:
       Office of Contract and Grant
       Business Affairs (OCGBA)............................. Hovde Hall

       Center for Information and Numerical
       Data Analysis and Synthesis (CINDAS).............. CINDAS

    3. A classified mailing address has been established for the University and the Foundation. Should this mailing address be needed, it will be supplied upon request to personnel who hold a security clearance.

    4. Only appropriately cleared personnel shall handle and deliver mail received from the classified post office box.

    5. Mail which cannot be delivered to the departmental control station because of the absence of addressee or representative, will be held overnight or over a weekend in the approved storage container located in the Purdue University stores and receiving department.

    Transmission of Classified Mail -
    1. All classified mail should be properly marked and prepared for transmittal in accordance with Paragraph 17 of the ISM.
       1. All outgoing classified mail shall be submitted to the control station located at the Office of Contract and Grant Business Affairs in Hovde Hall.
          1. To have preparation for transmittal checked; a control number will be assigned to the document.

          2. To have the documents entered on a document record receipt and arrange for proper distribution of copies of this receipt. The distribution is as follows:
             1. Two copies shall be enclosed in the inner envelope or wrapper on top of the material to be transmitted; one copy is the receipt copy to be signed and returned to the sender.

             2. One copy is the file copy to be retained by the Assistant Security Officer until a signed receipt copy is returned from the addressee, then destroyed.

             3. One copy is to be retained by the addressee/recipient.

          3. To be hand-carried by one of the control-station cleared personnel to Purdue University Stores and Receiving Department for registration. Postal registry receipt will be returned to the control station and number posted on the document record receipt.

       2. Whenever classified material is transferred from one control station to another, the same receipt form which is used for out-going mail shall be used with the same distribution of copies.

       3. Forms for keeping document record receipts may be obtained from the Assistant Security Officer.

    2. Only appropriately cleared personnel of Stores and Receiving Department shall handle and deliver to the Post Office classified material transmitted from the Office of Contract and Grant Business Affairs.

    3. The University and the Foundation assume no responsibility for a security clearance or the handling of classified material by members of the faculty in connection with consulting work carried on independently by members of the faculty.

    4. The discussion of classified information by telephone and/or intercom is not permitted under any circumstances.

11. MARKING

    The marking of any classified material must be closely coordinated with the Assistant Security Officer and shall be consistent with the guidelines outlined below:

    1. General -
       1. Classified information/material subject to the DOD code classification shall be marked in accordance with the instructions contained in ISM, DOD 5220.22-M.

       2. It is the responsibility of the originators of classified documents to ensure that a proper classification is assigned; and, to properly mark the document conspicuously; the date of origin must be included in the document. This shall only be accomplished in close coordination with the Assistant Security Officer.

       3. When a cleared employee originates non-contractual information which is believed to be of a classified nature, because of guidance received in related activities, he/she must protect the information as classified until an opinion is rendered from a classification contact in a User Agency which has interest in the subject matter.

    2. Initial Marking -
       1. Classified material shall be marked with the date of origin, the name and address of the facility responsible for its preparation, and shall be properly marked or stamped (not typed) with appropriate classification. See Section I, paragraph 11 of the current ISM.

       2. Documents, whether letter, report, message, pamphlet, etc. shall be marked at both top and bottom on the outside of the front cover (if any), on the title page (if any), on the first page, on the back page, and on the inside of the back cover (if any). Each interior page shall be marked on both top and bottom pages with the highest classification of the information appearing thereon. Markings shall be so applied as to be clearly visible when clipped and/or stapled.

       3. Transmittal letters containing classified information shall be marked with a classification as high as its highest classified enclosure.

       4. Artwork shall be conspicuously marked top and bottom margins and on all overlays.

       5. Charts, drawings, and tracings shall have the appropriate classification affixed under the legend, scale, and title block, and at the top and bottom margins.

       6. All classified documents will be clearly marked with the pertinent downgrading/declassification schedule in accordance with Appendix II of the current ISM.

12. SELF INSPECTION

    The Assistant Security Officer will conduct a self-inspection program for the purpose of evaluating all security procedures applicable to the facility operations. This shall be done, accomplished, and reviewed on a continuing basis as well as on a regularly scheduled basis. As a minimum, self-inspection will include all elements normally inspected by the cognizant security office; any deficiencies shall be identified and corrected. A copy of such deficiency shall be made for the record and filed along with the normal inspection records.

    A record shall be maintained of the dates upon which a self-inspection has been accomplished. This record will be available for review during the regularly scheduled inspection by the cognizant security office.

13. EMERGENCY PROCEDURES

    The following procedure shall be followed for safeguarding classified material in emergency situations, such as natural disaster or any civil disturbance:

    1. The President of the University shall determine when an emergency situation exists which will require assistance from law enforcement agencies other than the University Police. In his absence, the Executive Vice President and Treasurer will determine the state of emergency.

    2. The following are the agencies with which the University Police exchange information:

       - W. Lafayette Police Department Officer in Charge 463-3535
       - Lafayette City Police Officer in Charge 742-4045
       - Indiana State Police Officer in Charge 463-1515
       - Tippecanoe County Sheriff Sheriff 423-9321
       - F.B.I. Lafayette, Indiana Agent in Charge 423-5619
       

    3. The Assistant Security Officer should be informed of any occurrence in any area which might affect the security of any classified information:

       - Assistant Security Officer 49-41063

    4. The assistance of the University Police may be requested in connection with safeguarding classified material through the Security Officer or Assistant Security Officer. The Assistant Security Officer should be notified of any situation which might require the use of University Police as soon as possible.

    5. Under extreme adverse conditions, a Purdue University police car and a patrolman will be requested to assist in the safe removal of classified material to an alternate site for the duration of the condition. For suggested alternate sites, contact the Security Officer.

    6. The Security Office at Cincinnati, Ohio, will be notified by the Security Officer should the situation warrant such a contact:

       - Telephone............................................ (513) 684-3923

    7. Emergency Instructions -
       1. The action to be taken in Section XIII, Paragraphs H and I, of the Standard Practice Procedures shall be brought to the attention of all cleared individuals who have access to classified information and will be included in the initial briefing of employees obtaining security clearances.

       2. All individuals with classified material not in a safe area, will place material in combination safes immediately and lock up the material.

    8. In the event of an emergency, secure the classified material in authorized storage containers. The storage containers shall be examined on return to the facility to determine whether the classified information has been compromised or if any of the classified material is missing. A report shall be submitted in accordance with Section VI of this document.

    9. If deemed necessary, the following additional steps may be taken:
       1. Request assistance from appropriate civil authorities, including local and state law enforcement agencies, through the Office of the President of the University.

       2. Seek legal remedies such as the issuance of a court restraining order or injunction against interference with the University in the exercise of its property rights or in the discharge of it's contractual obligation to safeguard classified information.

       3. Request, when necessary, the assistance of the Cognizant Security Office; for example:
          1. In obtaining the legal remedies described in Paragraph 2 above; and

          2. In arranging for the removal and safekeeping of classified material by either the cognizant Security Office, contracting activity, or a military activity located at or near the facility.

14. USE OF ADP EQUIPMENT

    Employees shall not utilize any Automatic Data Processing (ADP) system for the processing of classified data without prior approval of the Cognizant Security Office. This includes word processors. If you anticipate any processing of classified information through an ADP system, you should contact the Assistant Security Officer.

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