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Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. B-64
(Supersedes Executive Memoranda Nos. B-27 and B-31)

December 7, 1981

To: Deans, Chancellors, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University.


The Trustees of Purdue University, which by law is granted all powers and responsibility for the operation and management of the University, has in turn made specific delegations of authority to the President, the Treasurer, and the Faculty. (See the Bylaws of The Trustees and The University Code.)

By this memorandum, the President makes assignment of specific administrative responsibilities to members of his staff.

  1. Authority Retained by the President

    1. The following authority is retained by the President of the University. The President will, from time to time, call upon other officers mentioned herein for assistance in these areas.
      1. All matters involving the Trustees, except those assigned by statute or Trustees' regulations to the Treasurer.

      2. All matters involving, and all communications with, State Government and the General Assembly, except where otherwise specifically provided by law.

      3. All matters pertaining to, and all communications with, the Indiana Commission for Higher Education.

      4. Review of all University budgets for transmittal to the Trustees.

      5. Recommendations to the Board of Trustees of all appointments.

      6. Approval of all academic and administrative titles.

      7. Relationships with other colleges and universities, including statewide and/or interinstitutional telecommunications and radio.

      8. The University's Equal Employment Opportunity Program.

    2. The Executive Assistant to the President shall act for and assist the President in such of the above enumerated authorities as the President shall assign and carry out such other duties as the President may direct.

  2. The following specific assignments of administrative authority and responsibility are hereby delegated to members of the staff of the President of the University, to assist and act for the President.

    1. Authority and Responsibility of the Executive Vice President and Provost

      1. Assist the President in all academic matters affecting the Purdue University system.

      2. Serve as chief academic officer for graduate education and sponsored research for the Purdue University system.

      3. Coordinate continuing education for the Purdue University system.

      4. Serve as chief academic officer for the West Lafayette campus, the North Central campus, and the Purdue Schools at IUPUI for all graduate and undergraduate affairs, and have responsible authority over:

        1. Instruction

        2. Research

        3. Extension

        4. Continuing Education

        5. Student Services (exclusive of nonacademic student counseling in the residence halls and the Purdue Memorial Union).

        6. Academic Services including the libraries and academic computing facilities.

    2. Authority and Responsibility of the Executive Vice President and Treasurer

      1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by law, the Board of Trustees, or the Bylaws of The Trustees of Purdue University.

      2. Receive, take charge of, and -- under the direction of the Board of Trustees -- manage all securities, properties, and funds, including trust funds, belonging to the University -- as required by statute.

      3. Supervise and have responsibility for:

        1. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, and preparation and control of all budgets.

        2. All business services including contract administration, purchasing, administrative data processing, business administrators, airport, and service enterprises.

        3. Establishment of policies and procedures for recruiting, testing, wage administration, employee relations, and training of clerical and service personnel for the University, and the approval of financial transactions and payroll forms related thereto.

        4. Physical Plant.

        5. University Residences (including nonacademic student counseling programs within these residences).

        6. Purdue Memorial Union (including nonacademic student counseling programs within this area), Edward C. Elliott Hall of Music, Slayter Center of Performing Arts, and Black Cultural Center.

        7. Internal Audit.

        8. Planning and financing of University buildings and facilities.

        9. Legal and legislative affairs.

        10. Financial relationships with affiliated corporations.

    3. Authority and Responsibility of the Vice President for Development

      1. Direct and coordinate all development and fundraising activities for Purdue University, other than those which pertain to sponsored programs or governmental appropriations.

      2. Coordinate alumni affairs and public relations for the University.

      3. Supervise and have responsibility for:

        1. The University Development Office.

        2. The Office of Public Information.

        3. The Office of Publications.

        4. Alumni and Development Information Services.

        5. University Press.

    4. Authority and Responsibility of the Fort Wayne and Calumet Regional Campus Chancellors

      The Chancellors of the Fort Wayne and Calumet campuses, acting for the President of the University, shall be the chief executive officers of these regional campuses.

      Subject to the authority and responsibility vested in the Treasurer by law and by The Trustees of Purdue University, the financial and business affairs of each regional campus shall be managed by the Regional Campus Chief Business Officer, under the general supervision of the Chancellor and in accordance with the policies and procedures established by the Treasurer. The Chief Business Officer shall be a joint appointment with, and report directly to, the Chancellor and the Treasurer. He shall be a member of the Chancellor's staff with respect to the management of campus operations and a member of the Treasurer's staff with respect to the areas of responsibility of the Treasurer which are applicable to the regional campus. The Treasurer may make specific delegations of authority and responsibility to the Chief Business Officer of the regional campus from time to time.

    5. Authority and Responsibility of the Director of Intercollegiate Athletics

      The Director of Intercollegiate Athletics shall be in charge of intercollegiate athletics for the West Lafayette campus.

  3. The following general assignments of administrative authority and responsibility are delegated to each of the officers who report directly to the President for his specific area of administrative jurisdiction. All approvals relating to regional campus personnel in performance of Treasurer's functions, and to budgets relating to Treasurer's functions, shall be subject to coordination and concurrence by the Treasurer.

    1. Plan, organize, develop, select personnel, and operate programs and activities.

    2. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University.

    3. Subject to final approval of the Board of Trustees and the President of the University, select, appoint, and promote administrative, instructional, research, and extension personnel (exclusive of graduate student staff). Approve travel reimbursement forms and payroll forms related thereto.

    4. Act on requests for leaves of absence from campus duty and permission to engage in outside activities and approve forms related thereto.

    5. Act on requests for authority to travel on University business and approve forms related thereto.

    6. Review and recommend, jointly with the Executive Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require:

      1. New budgetary allotments and commitments.

      2. Additional personnel.

      3. New facilities and/or equipment.

  4. In all instances, administration and approvals shall be in accordance with existing laws, policies, and regulations of the University as set forth in the Indiana statutes, The University Code, the Business Procedure Manual, and the Bylaws and actions of The Trustees of Purdue University.

  5. Any changes, temporary or permanent, in delegation of document approval responsibility to members of the staff of the President of the University as set forth in this Executive Memorandum must have advance written approval by the President of the University.

Arthur G. Hansen
President