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Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. B-5
(Supersedes Executive Memorandum No. B-5, dated May 30, 1972)

July 15, 1982

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices , and Regional Campus Chancellors

Re: Employment Period for Academic-Year Staff


The following policies relative to the period of employment of academic-year were approved by the Board of Trustees on 18 June 1982.

  1. The period of employment for staff employed on an academic-year basis shall begin on the seventh calendar day preceding the first day of classes of the first semester and end on commencement day.

  2. For payroll and contract purposes, the semesters are defined as follows:
    1. The first semester shall begin on the seventh calendar day preceding the first day of classes in the first semester and end on the eighth calendar day preceding the first day of classes in the second semester.

    2. The second semester shall begin on the seventh calendar day preceding the first day of classes in the second semester and end on commencement day.

  3. Academic-year staff may be employed on the faculty for the summer period or a fraction thereof for a period not to exceed ten (10) weeks. In unusual cases the appropriate dean may recommend, and the President of the University or his designee may approve, summer employment not to exceed twelve (12) weeks, with the understanding that such permission will not be given two years in succession.

  4. Compensation for academic-year staff employed full time during the summer session shall be made at the rate of 2.5% per week of the previous academic-year full-time salary rate. Employment falling under Continuing Education Administration shall be compensated in accordance with the special regulations pertaining to such employment (Executive Memorandum No. B-42). Total employment during the summer session, excluding Continuing Education overload appointments, shall not exceed 25% of the previous academic-year full-time rate, or 30% with special approval of the President or his designee.

  5. If an academic-year staff member becomes a fiscal-year staff member, the academic-year salary shall be increased by 25%. If a fiscal-year staff member becomes an academic-year staff member, the fiscal-year salary shall be decreased by 20%. A new employment contract must be completed whenever a staff member changes employment status.

  6. Conversion from academic-year staff to fiscal-year staff may occur only on 1 July. Conversion from fiscal-year staff to academic-year staff may occur only at the beginning of the academic year. If a fiscal-year staff member converts to academic year, he/she must use all accrued vacation prior to the beginning of the next academic year.

    1. The vacation periods for academic-year staff shall be the periods during the academic year when classes are not in session. The seven (7) calendar day periods prior to the first day of classes each semester and the final date for submitting grade reports are not considered vacation.

    2. Academic-year staff with non-teaching assignments which prevent them from taking vacations when classes are not in session may, with the prior approval of their department head, be granted equivalent vacation time during the same academic year.

    3. Academic-year staff are not eligible for terminal vacation pay.

  7. There shall be no deviation from these policies without prior written approval of the President of the University or his designated representative.

John W. Hicks
President