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Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM NO. B-52
(Supersedes Executive Memorandum No. B- 12, dated 26 March 1973)

September 16, 1977

To: Chancellors, Vice Presidents, Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: University Policy Concerning Nepotism


The purpose of this memorandum is to restate and clarify the University's longstanding anti-nepotism policy. Employment opportunities within the University are not and should not be based upon or influenced by family relationships, and favoritism based on such relationships clearly is to be avoided, in the best interests of the University and of the public which it serves. At the highest levels of administration, the University is governed by the terms of an Indiana statute (Chapter 16, Section I.- Acts of 1941 as amended, IC 4- 15-7- 1) which provides in substance that no person who is related to any member of a State board or commission, or to the head of any State office, department, or institution, is eligible to be employed within that particular State unit. At lower levels of administration, the University for many years has maintained similar policies, reaffirmed by this memorandum, designed to guard against employment relationships from which nepotism or charges of nepotism might arise.

ANTI-NEPOTISM POLICY AND PROCEDURES

  1. It is the policy of Purdue University that, unless specifically recommended by the President and approved by the Board of Trustees on the basis stated below, no person shall be employed or continued in employment by the University in any position which places such person under the administrative supervision of another employee to whom such person is related as father, mother, brother, sister, uncle, aunt, husband, wife, son, daughter, niece, nephew, grandparents, or such persons related by marriage.

    However, if an employee has been employed in the same position for at least twelve (12) consecutive months immediately preceding the appointment of his or her relative to a position of administrative supervision over the employee, such employee may continue in his or her position subject only to such conditions, if any, the President may deem appropriate in the best interests of the University.

  2. For purposes of this memorandum, a person shall be considered to be under the administrative supervision of his or her immediate supervisor and also of supervisors at higher levels within the organizational lines of the particular department or areas of employment. For example, a faculty member shall be deemed to be under the supervision of the head of the department in which such faculty member is employed, and also under the supervision of the dean of the school to which the department belongs, the Chancellor (with regard to Regional Campuses), the Provost, and the President of the University.

  3. Whenever any supervisor may propose to employ a person, or to continue the employment of a person, in a position where he or she is or would be under the administrative supervision of anyone to whom he or she is related in any manner specified in paragraph 1, such supervisor shall prepare a written request for approval of such employment, setting forth the reasons for the request, and shall submit it to his or her immediate supervisor for review and recommendation, through each higher supervisory level, to the President of the University. If the President recommends approval of the request, he shall submit it to the Board of Trustees for final determination. The Board may reject the request or grant it subject to such conditions as it may deem appropriate and in the best interests of the University.

  4. The President shall review annually each request approved by the Board of Trustees, and if he finds that the circumstances under which the approval was granted have materially changed or that the conditions attached to the approval, if any, are ineffective or inadequate, he shall report the matter to the Board of Trustees with his recommendations. The Board shall review the matter and take such action as it finds to be in the best interests of the University, including the termination of the employment, or its continuance under the same or different conditions.

  5. If facts shall come to the attention of any employee of the University, indicating that any person has been employed or continued in employment contrary to the terms of paragraphs 1 and 2 above, and without approval of such employment under the procedures set forth in paragraphs 3 and 4 above, such person shall promptly advise the immediate supervisor of the employee in question, in written form, as to such facts. The supervisor shall promptly submit the matter to the President, who shall investigate, and if the facts alleged are found to be correct and to establish a violation of this memorandum, the President may terminate the unauthorized employment, unless any person having administrative supervision of the affected employee requests, pursuant to paragraph 3, that the employment be continued, in which event the matter shall then be treated as provided in paragraphs 3 and 4.

  6. This memorandum shall become effective on the date it is approved by the Board of Trustees and shall apply to all present and future employees of Purdue University.

Arthur G. Hansen
President