Purdue University Executive Memoranda
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. B-5
(Supersedes Executive Memorandum No. A-255)
To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices
Re: Employment Period for Academic- Year Staff
On 1 July 1972 the following policies relative to the period of employment of academic-year staff (excluding staffs) become effective.
- The period of employment for staff employed on an academic-year basis shall begin on the seventh calendar day preceding the first day of classes of the first semester and end on commencement day.
- For payroll and contract purposes, the semesters are defined as follows:
- The first semester shall begin on the seventh calendar day preceding the first day of classes in the first semester and end on the eighth calendar day preceding the first day of classes in the second semester.
- The second semester shall begin on the seventh calendar day preceding the first day of classes in the second semester and end on commencement day.
- Academic-year staff may be employed on the faculty for the summer period or a fraction thereof for a period not to exceed ten (10) weeks. In unusual cases the appropriate dean may recommend and the President of the University or his designee may approve summer employment for not to exceed twelve (12) weeks, with the understanding that such permission will not be given two years in succession.
- Compensation for academic-year staff employed full time during the summer session shall be made at the rate of 2.5% per week of the previous academic-year full-time salary rate. The University will make no contribution to TIAA-CREF for summer session employment. Employment falling under the Division of Continuing Education shall be compensated in accordance with the special regulations pertaining to such employment. Total employment during the summer session, including overload, shall not exceed 25% of the previous academic-year full-time rate, or 3Cr/o with the special approval of the President or his designee.
- If an academic-year staff member becomes a fiscal-year staff member, the academic-year salary shall be increased by 25%. If a fiscal-year staff member becomes an academic-year staff member, the fiscal-year salary shall be decreased by 20%.
- Conversion from the academic-year staff to the fiscal-year staff may occur only on I July. Conversion from the fiscal-year staff to the academic-year staff may occur only at the beginning of the academic year. However, conversion from fiscal year to academic year cannot be made if the staff member was employed after I July as a fiscal-year staff member.
- The vacation periods for academic-year staff shall be the periods during the academic year when classes are not in session. The seven calendar day periods prior to the first day of classes each semester and the periods between the end of classes and the final date for submitting grade reports are not considered vacation.
- There shall be no deviation from these policies without prior written approval of the President of the University or Ws designated representative.
Arthur G. Hansen