Jump to other news and events
Purdue signature

Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM NO. B-31
(Supersedes Executive Memorandum No. B-27, dated July 1, 1974
Superseded by Executive Memorandum No. B-64 dated, December 7, 1981)

December 2, 1974

To: Deans, Chancellors, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Delegation of Administrative Authority and Responsibility to Officers reporting to the President of the University, and Delegation to the Vice Presidents and the Assistant Treasurer of the University


The Trustees of Purdue University, which by law is granted all powers and responsibility for the operation and management of the University, has in turn made specific delegations of authority to the President, the Treasurer, and the Faculty. (See the Bylaws of The Trustees and The University Code.)

By this memorandum, the President makes assignment of specific administrative responsibilities to members of his staff.

  1. Authority retained by the President

    1. The following authority is retained by the President of the University. The President will, from time to time, call upon other officers mentioned herein for assistance in these areas.

      1. All matters involving the Trustees, except those assigned by statute or Trustees' regulations to the Treasurer.

      2. All matters involving, and all communications with, State Government and the General Assembly, except where otherwise specifically provided by law.

      3. All matters pertaining to, and all communications with, the Indiana Commission for Higher Education.

      4. Review of all University budgets for transmittal to the Trustees.

      5. Recommendation to the Board of Trustees of all appointments.

      6. Approval of all academic and administrative titles.

      7. Relationships with other colleges and universities, including statewide and/or interinstitutional telecommunications and radio.

      8. The University's Equal Employment Opportunity Program.

    2. The following officers shall aid and assist the President as herein set forth:

      1. The Executive Assistant to the President shall act for and assist the President in such of the above enumerated authorities as the President shall assign and carry out such other duties as the President may direct.

      2. The Administrative Dean for Regional Campuses shall assist the President in the administration of the various regional campuses, as directed by the President.

  2. The following specific assignments of administrative authority and responsibility are hereby delegated to members of the staff of the President of the University, to assist and act for the President.

    1. Authority and Responsibility of the Provost

      1. Assist the President in all academic matters affecting the Purdue University system.

      2. Serve as chief academic officer for graduate education and sponsored research for the Purdue University system.

      3. Coordinate continuing education for the Purdue University system.

      4. Serve as chief academic officer for the West Lafayette campus for all graduate and undergraduate affairs and have responsible authority over:

        1. Instruction.

        2. Research.

        3. Extension.

        4. Continuing Education.

        5. Student Services (exclusive of nonacademic student counseling in the residence halls and the Purdue Memorial Union).

        6. Libraries and Audio-Visual Center.

        7. Office of Schedules and Space.

        8. Telecommunication Center and Radio Station WBAA.

        9. Academic computing facilities.

    2. Authority and Responsibility of the Vice President and Treasurer

      1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by law, the Board of Trustees, or the Bylaws of The Trustees of Purdue University.

      2. Receive, take charge of, and--under the direction of the Board of Trustees--manage all securities, properties, and funds, including trust funds, belonging to the University--as required by statute.

      3. Supervise and have responsibility for:

        1. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, preparation and control of all budgets and purchasing.

        2. Establishment of policies and procedures for recruiting, testing, wage administration, employee relations and training of clerical and service personnel for the University and the approval of financial transactions and payroll forms related thereto.

        3. Contract administration.

        4. Edward C. Elliott Hall of Music, Loeb Playhouse, and Slayter Center of Performing Arts.

        5. Physical Plant.

        6. Administrative Data Processing Center.

        7. University Residences (including nonacademic student counseling programs within these residences).

        8. Purdue Memorial Union (including nonacademic student counseling programs within this area.

        9. University Airport and service enterprises.

        10. Internal audit.

        11. Planning and financing of University buildings and facilities.

        12. Legal and legislative affairs.

        13. Financial relationships with affiliated corporations.

    3. Authority and Responsibility of the Vice President for Development

      1. Direct and coordinate all development and fund-raising activities for Purdue University, other than those which pertain to sponsored programs or governmental appropriations.

      2. Coordinate alumni affairs and public relations for the University.

      3. Supervise and have responsibility for:

        1. The University Development Office.

        2. The University News Service.

        3. The University Editor.

    4. Authority and Responsibility of Regional Campus Chancellors

      The Chancellor of each regional campus, acting for the President of the University, shall be the chief executive officer of the regional campus and shall report to and be responsible to the President for all academic and student affairs at that campus with the exception of those vested in the Faculty by the Board of Trustees.

      Subject to the authority and responsibility vested in the Treasurer by law and by The Trustees of Purdue University, the financial and business affairs of the regional campus shall be managed by the Regional Campus Chief Business Officer, under the general supervision of the Chancellor and in accordance with the policies and procedures established by the Treasurer. The Chief Business Officer shall be a joint appointment with, and report directly to, the Chancellor and the Treasurer. He shall be a member of the Chancellor's staff with respect to the management of campus operations and a member of the Treasurer's staff with respect to the areas of responsibility of the Treasurer, which are applicable to the regional campus. The Treasurer may make specific delegations of authority and responsibility to the Chief Business Officer of the regional campus from time to time.

    5. Authority and Responsibility of the Director of Intercollegiate Athletics

      The Director of Intercollegiate Athletics shall be in charge of intercollegiate athletics for men for the West Lafayette campus.

  3. The following specific assignments of administrative authority and responsibility are hereby delegated by the Provost to the Vice President for Research and Dean of the Graudate School and to the Vice President for Student Services.

    1. The Vice President for Research and Dean of the Graduate School shall:

      1. Serve as chief research and graduate programs officer.

      2. Supervise and have responsibility for:

        1. Graduate research and education.

        2. Administration of the Graduate fellowship program.

        3. Selection and appointment of all classes of graduate assistants and of instructors who are working toward degrees from Purdue University and the approval of payroll forms related thereto.

      3. Serve as chairman of the Graduate Council.

    2. The Vice President for Student Services shall:

      1. Supervise and have responsibility as chief administrative officer for policies, practices, and procedures for the following areas for the West Lafayette campus:

        1. Admissions
        2. Aerospace Studies
        3. Convocations and Lectures
        4. Dean of Students
        5. Financial Aids
        6. Measurement and Research
        7. Military Science
        8. Naval Science
        9. Purdue Musical Organizations
        10. Purdue University Student Hospital
        11. Recreational Sports
        12. Registrar
        13. Testing and Counseling Center
        14. University Bands
        15. University Placement Service

  4. The Assistant Treasurer shall have the authority to perform the duties of the Treasurer in the case of his absence or incapacity.

  5. The following general assignments of administrative authority and responsibility are delegated to each of the officers who report directly to the President for his specific area of administrative jurisdiction. All approvals relating to regional campus personnel in performance of Treasurer's functions, and to budgets relating to Treasurer's functions, shall be subject to coordination and concurrence by the Treasurer.

    1. Plan, organize, develop, select personnel, and operate programs and activities.

    2. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University.

    3. Subject to final approval of the Board of Trustees, select, appoint, and promote administrative, instructional, research, and extension personnel (exclusive of graduate student staff). Approve travel reimbursement forms and payroll forms related thereto.

    4. Act on requests for leaves of absence from campus duty and permission to engage in outside activities and approve forms related thereto.

    5. Act on requests for authority to travel on University business and approve forms related thereto.

    6. Review and recommend, jointly with the Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require:

      1. New budgetary allotments and commitments.

      2. Additional personnel.

      3. New facilities and/or equipment.

  6. In all instances, administration and approvals shall be in accordance with existing laws, policies, and regulations of the University as set forth in the Indiana statutes, the University Code, the Business Procedure Manual, and the Bylaws and actions of The Trustees of Purdue University.

  7. Any changes, temporary or permanent, in delegation of document approval responsibility to members of the staff of the President of the University as set forth in this Executive Memorandum must have advance written approval by the President of the University.

Arthur G. Hansen
President