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Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM NO. B-22
(Supersedes Executive Memorandum No. B-18)

October 31, 1973

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Summary of Policies and Regulations Relating to Faculty, Administrative and Professional Staff Absences for: Military Duty, Death or Family Illness, Jury Duty, Newborn Infant Care, Personal Reasons, Outside Activities, and Other Miscellaneous Reasons


Absence from campus duty for any of the above reasons shall be granted under the terms and conditions as follows:

  1. Military Duty

    1. All regularly employed members of the faculty and the administrative and professional staff may be granted a military leave if they are a member of the Indiana National Guard or any reserve or retired component or branch of the naval, air, ground, or other military forces of the United States and are under component authority to report for 15 days or less to perform military active duty.

    2. The maximum military Leave in any one fiscal year that may be granted is 15 calendar days or 11 working days. Travel time required for reporting to the place of active duty is included in the 15 days allowance. University holidays shall not be charged as days of military leave with pay.

    3. Extended military Leaves without pay may be granted to all regularly employed faculty and administrative and professional staff to perform active military or national defense service. Such leaves will not be approved in excess of one fiscal year but may be extended on a year-to-year basis.

    4. Absence for military duty with or without pay requires the approval of the president of the University or his designee on President's Office Form 33.

  2. Death in the Family or Family Illness

    Whether Leave of absence for these reasons should be approved can best be judged by the department head or administrative officer involved. In general, such absences may be allowed as follows:

    1. Death in immediate family

      Absence without loss of salary, vacation, or sick leave not to exceed three days.

    2. Illness in immediate Family

      Absence without loss of salary, vacation, or sick leave not to exceed three days in any fiscal year.

    Immediate family is defined as spouse, parents, children, grandparents, grandchildren, sisters, brothers, and corresponding in-laws and step-relatives. Family members not included above, but residing in the employee's home, are considered immediate family.

    Absence for the above reasons and periods must be approved by the department head or appropriate administrative officer. Absences without loss of salary, vacation, or sick leave for periods in excess of those listed must be approved by the president of the University or his designee. President's Office Form 33 is used for this purpose.

  3. Jury Duty

    Absence without loss of salary. vacation, or sick leave privileges not to exceed ten working days in any fiscal year for a staff member officially called for jury duty may be approved by the respective department head or administrative officer.

    Absence for jury duty in excess of ten working days without loss of salary, vacation, or sick leave privileges must be approved by the president of the University or his designee. President's Office Form 33 is used for this purpose.

  4. Personal Leaves -- Newborn Infant Care

    If it is determined to be in the best interest of the department and the staff member, a person may be granted a Leave of absence without pay for newborn infant care. Such an absence will normally be for a period not to exceed two months. Absences for newborn-infant care in excess of ten consecutive work days must he approved by the president of the University or his designee. President's Office Form 33 is used for this purpose.

  5. Personal Business

    Whether leave of absence for personal business should be approved can best be judged by the department head or administrative officer involved. In general, such absences without loss of salary, vacation, or sick leave privileges should not exceed three working days per fiscal year. Absence for personal business in excess of three working days per fiscal year without loss of salary, vacation, or sick leave privileges must be approved by the president of the University or his designee on President's Office Form 33.

  6. Outside Activities

    All requests to carry on outside activities must be approved by the president of the University or his designee on President's Office Form 32. Permission to engage in outside activities via President's Office Form 32 does not authorize absence from campus duties. Absences from campus duty resulting from such activities must be individually approved by the respective department head on President's Office Form 33A, when the absence from University duties is to be one full working day or more in duration. If such absence is in excess of five consecutive working days, the absence must be approved by the president or his designee on President's Office Form 33.

  7. Miscellaneous

    Leave of absence for any reason with or without loss of salary, vacation, or sick leave not covered in this or other Executive Memoranda must be approved by the president of the University or his designee. No such leaves will be approved for more than one fiscal year, but may, if circumstances so warrant, be extended on a year-to-year basis, upon request.

Arthur G. Hansen
President