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Purdue University Executive Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM NO. B-20

(Supersedes Executive Memorandum No. A-112)

June 29, 1973

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Classes of Purdue University Appointments for Personnel Not on the University Payroll


This memorandum supersedes Executive Memorandum No. A-112 and defines three classes of appointments for persons not on the University payroll which may be granted upon recommendation of a dean, director, head of school, division, department, or office, and upon approval by the President of the University or his designee.

  1. Adjunct Faculty Member
    1. An adjunct faculty member is a person a) who is appointed to an academic rank upon recommendation of a department head and academic dean and/or regional campus dean or Director of Libraries and upon approval of the President of the University or his designee, b) who is not on the payroll of the University but who is paid directly by an outside agency including among others the Federal Government, State of Indiana, other educational institutions, or other organizations, and c) who is assigned teaching responsibilities or participates in a joint or cooperative project with Purdue University.

    2. Organizations with faculty members who will receive or be eligible to receive adjunct faculty appointments currently include:
      1. Department of Aerospace Studies

      2. Department of Military Science

      3. Department of Naval Science

      4. Federal or State employees working on joint or cooperative projects

      5. IUPUI faculty members

      6. Professional staff members of the Indianapolis Center for Advanced Research

    3. As a member of the faculty of the department and school to which an individual is appointed, he or she will be granted the same academic privileges as a regular faculty member, including promotion through the regular university procedure. As an employee of an outside agency, lie or she will not be eligible for university tenure.

    4. Upon appointment, the adjunct faculty member's name will be listed in the university catalog, the faculty and staff roster, and the telephone directory and will be included on appropriate University mailing lists.

    5. Staff privileges for which the adjunct faculty member will be eligible upon payment of the regular staff fees include:

      1. Staff enrollment fee

      2. Staff athletic tickets

      3. Staff golf fees

      4. Staff privileges in Lambert Fieldhouse

      5. Staff privileges in Recreational Gym

      6. Staff convocation, theatre, and other ticket privileges

      7. Membership in University Club

      8. Membership in Purdue University Women's Club

      9. Staff parking privileges

      10. Use of "The Hills"

        Only adjunct faculty members in full-time residence on the West Lafayette Campus, Calumet Campus, Fort Wayne Campus, or North Central Campus will be eligible for the staff dependent fee benefit.

    6. Fringe benefits such as TIAA/CREF, Social Security, Group Life Insurance, Group Hospital Insurance, and Workmen's Compensation benefits will be the responsibility of the adjunct faculty member's primary employer.

    7. Appointment as an adjunct faculty member will be initiated by preparing a regular payroll form (President's Office Form 10) including an explanation of the appointment. The payroll change will not show any salary for the adjunct faculty member, as he or she will be reimbursed directly by the primary employer. If the University is to pay for services provided by an adjunct faculty member, the required funds will be transferred to the primary employer under an appropriate memorandum of agreement approved by the Vice President and Treasurer. An individual who is to be paid directly by the University must be employed as a regular staff member. The department head and academic dean and/or regional campus dean or Director of Libraries will review all adjunct faculty appointments at the beginning of each academic or fiscal year and initiate a termination for all appointments which do not fulfill the definitions in paragraph A. 1 above.

  2. Associate Staff Member
    1. An associate staff member is an individual a) who does not hold rank as an adjunct faculty member, b) who is paid by an organization closely associated with Purdue University, or c) who is paid by an outside agency including among others the Federal Government, State of Indiana, other educational institutions, or other organizations, and d) who is assigned to or has major administrative responsibility for a joint or cooperative project with Purdue University.

    2. Organizations with staff members who will receive or will be eligible to receive associate staff appointments include:
      1. Federal or State employees working on joint or cooperative projects

      2. Federal Aviation Administration

      3. Department of Aerospace Studies

      4. Department of Military Science

      5. Department of Naval Science

      6. IUPUI

      7. Indianapolis Center for Advanced Research

      8. Purdue Alumni Association and Foundation

      9. Purdue Aeronautics Corporation

      10. Purdue Research Foundation

      11. Ross-Ade Foundation

    3. Upon appointment, the associate staff member's name will be listed as appropriate in the telephone directory, and the faculty and staff roster and will be included in appropriate mailing lists.

    4. Members of the professional and administrative staff of associated organizations holding associate staff appointments will be eligible for the same staff privileges cited in paragraph A.-5 above. Members of the clerical and service staffs of associated organizations in full-time residence on the West Lafayette Campus, Calumet Campus, Fort Wayne Campus, or North Central Campus will be eligible for the same privileges afforded the regular clerical and service staffs of the University.

      Only associate staff members in full-time residence on the West Lafayette Campus, Calumet Campus, Fort Wayne Campus, or North Central Campus will be eligible for the staff dependent fee benefit.

    5. Fringe benefits such as TIAA/CREF, Social Security, Group Life Insurance, Group Hospital Insurance, and Workmen's Compensation will be the responsibility of the associate staff member's primary employer.

    6. Appointments to the associate staff will be made upon recommendation of tile appropriate dean, director, head of school, division, department, or office and upon approval by the President of the University or his designee.

      Appointments will be initiated by preparing an appropriate payroll change which shall include an explanation for the appointment. The payroll change will not show ally salary for tile associate staff member, as he or she will be reimbursed directly by the primary employer. If the University is to pay for services provided by an associate staff member, tile required funds will be transferred to the primary employer under an appropriate memorandum of agreement approved by the Vice President and Treasurer. An individual who is to be paid directly by the University must be employed as a regular staff member.

  3. Affiliate Staff Appointee

    1. An affiliate staff appointee is an individual who does not qualify for appointment as an adjunct faculty member or associate staff member but who does provide some ancillary service to the University without direct compensation. Examples of individuals who may be granted an affiliate appointment include a) the admissions officer, registration officer, and business officer of the IUPUI 38th Street Campus and similar individuals at other Indiana University campuses offering Purdue University programs under the guest-host agreement, b) cooperative education coordinators in business, education, government, or industry who provide direction for students while employed under cooperative programs, and c) McClure Park industrial research associates.

    2. Affiliate staff appointees will not be eligible for staff privileges granted to other members of the University faculty and staff except they may purchase University staff parking permits and have use of "The Hills" upon payment of the regular staff fee.

    3. A proposal to create an affiliate staff appointment or class of appointments will be initiated by the dean, director, head of school, division, department, or office in which actions to be taken by the University are specified. Appointments may be activated only after a proposal to create an appointment or class of appointments has been approved by the President of the University.

    4. Affiliate staff appointments may then be made upon the recommendation of the appropriate dean, director, head of school, division, department, or office by preparing an appropriate payroll change including an approved copy of the proposal to support the appointment.

      The responsible administrator will review all appointments at the beginning of each fiscal or academic year and initiate a termination for all appointments which do not fulfill the established conditions for the appointment.

    5. The affiliate staff appointee's name will be listed in the telephone -directory and the faculty and staff roster when this condition is included in an approved proposal to create an affiliate staff appointment. The appointee's name may be added to mailing lists as recommended by the dean or other University agencies responsible for a mailing list.

Arthur G. Hansen
President