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Purdue University Executive Memoranda

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM NO. B-2 (Revised)
(Supersedes Executive Memorandum No. A-289)

November 1, 1971

To: Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Delegation of Administrative Authority and Responsibility to Members of the Staff of the Office of the President




  1. The following specific assignments of administrative authority and responsibility are hereby delegated to each member of the staff of the Office of the President to assist and act for the President.
    1. The Provost shall:
      1. Serve as chief academic officer for the Lafayette and regional campuses of the University and have responsible authority over:
        1. Instruction.
        2. Research.
        3. Extension.
        4. Continuing Education.
        5. Student Services (exclusive of non-academic student counseling in the residence halls and the Purdue Memorial Union).
        6. Libraries and Audio-Visual Center.
      2. Represent the President in various official functions as requested by the President.
      3. Serve as chairman of the Committee on Faculty Promotions and the Computer Policy Committee and as a member of miscellaneous committees and councils.
      4. Supervise and have responsibility for:
        1. The Office of Black Student Programs.
        2. Office of Schedules and Space.
        3. Television Unit, including production and closed circuit distribution.
        4. Approval of requests for sabbatical leaves of absence.
        5. Approval of University memberships.
    2. The Vice President and Treasurer shall:
      1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by law, the Board of Trustees, or the Bylaws of the Trustees of Purdue University.
      2. Receive, take charge of, and--under the direction of the Board of Trustees--manage all securities, properties, and funds, including trust funds, belonging to the University--as required by statute.
      3. Supervise and have responsibility for:
        1. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, preparation and control of all budgets and purchasing.
        2. Recruiting, testing, wage administration, employee relations and training of clerical and service personnel of the University and approval of financial transactions and payroll forms related thereto.
        3. Contract Administration.
        4. Edward C. Elliott Hall of Music, Loeb Playhouse, and Slayter Center for Performing Arts.
        5. Physical Plant.
        6. University Residences (including non-academic student counseling programs within these residences).
        7. Purdue Memorial Union (including nonacademic student counseling programs within this area).
        8. University Airport and service enterprises.
        9. Internal audit.
        10. Planning and financing of University buildings and facilities.
        11. Legal and legislative affairs.
        12. Financial relationships with affiliated corporations.
    3. Executive Assistant to the President shall:
      1. Act for and assist the President in the area of public relations, interinstitutional relations, alumni relations, and public service.
      2. Supervise and have responsibility for:
        1. Office of Director of Information Services (includes Radio Station WBAA and University News Service).
        2. Office of the University Editor.
      3. Serve as University representative to the Committee on Institutional Cooperation.
      4. Serve as Equal Employment Opportunity officer for the University.
  2. The following general assignments of administrative authority and responsibility are delegated to the Provost, the Vice President and Treasurer, and the Executive Assistant to the President for their specific areas of administrative jurisdiction.
    1. Plan, organize, develop, select personnel, and operate programs and activities.
    2. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University.
    3. Select, appoint, and promote administrative, instructional, research, and extension personnel and approve forms related thereto.
    4. Approve requests for permission to engage in outside activities, and requests for leaves of absence from campus duty, with the exception of requests for sabbatical leaves of absence. (Approval of requests for sabbatical leaves will be the responsibility of the Provost.
    5. Approve requests for authority to travel on University business.
    6. Review and recommend, jointly with the Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require:
      1. New budgetary allotments and commitments.
      2. Additional personnel.
      3. New facilities and/or equipment.
  3. In all instances, administration and approvals shall be in accordance with existing laws, policies, and regulations of the University as set forth in the Indiana statutes, the University Code, the Business Procedure Manual, and the Bylaws and actions of the Trustees of Purdue University. Deviation from these policies will require advance written approval by the President of the University.
  4. Any changes, temporary or permanent, in delegation of document approval responsibility to members of the staff of the Office of the President as set forth in this Executive Memorandum must have advance written approval by the President of the University.

Arthur G. Hansen
President