Purdue University Executive Memoranda Master Listing
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. B-11
(Supersedes Executive Memorandum No. A-249)
March 21, 1973
To: Deans, Directors, and Heads of Schools, Divisions, Departments and Offices
Re: Sabbatical Leave of Absence
The Board of Trustees of Purdue University, upon recommendation of the President of the University, may grant sabbatical leave of absence to faculty members for the purpose and under the conditions set forth below.
Purdue University, as one of the major universities in the United States, is concerned with the search for new knowledge and its transmission through teaching and service. In order to maintain and continue the high level of academic excellence necessary for this mission, it is important for the faculty to periodically update and strengthen their professional skills and horizons. A sound program of sabbatical leaves is thus of vital importance to the University in that it provides for this continued professional growth and new or renewed intellectual achievement through study, research, and writing.
Eligibility and Remuneration from the University
For academic-year faculty members, sabbatical leave may be granted as follows:
- After six semesters of service, one semester at half pay
- After twelve semesters of service, one semester at full pay to two semesters at half pay with pay rate adjusted proportionately for intermediate periods.
For fiscal-year faculty members, sabbatical leave may be granted as follows:
- After three years of service, six months at half pay
- After six years of service, six months at full pay to one year at half pay with pay rate adjusted proportionately for intermediate periods of time.
Faculty members on sabbatical leave are expected to choose residence during the period of their leave in a location which is appropriate to the purposes of sabbatical leave as described in 1) Purpose.
Staff members granted sabbatical leave may be permitted to accept appointments and receive additional remuneration as follows:
- Sabbatical leave pay may be supplemented by fellowships, grants, or other sources, provided the total compensation does not exceed the full-time salary rate for the period of the leave, and provided that activities resulting from additional compensation are not in conflict with the purposes of the sabbatical leave.
- Normal consulting arrangements may be continued, provided they do not conflict with the purpose and spirit of the sabbatical program and have been approved through normal administrative channels.
- Grants or stipend adjustments to defray family travel, cost-of-living allowances and/or research expenses may be accepted, provided such grants, allowances and/or expenses are not for personal remuneration in addition to b) above.
Fringe benefits shall accrue to a faculty member granted sabbatical leave as follows:
- The University will continue its contributions to TIAA-CREF based upon the budgeted full-time salary rate for the period of the sabbatical leave.
- The University will continue its contributions to the group insurance programs based upon the full-time salary rate for the period, provided the individual faculty member continues his payments for all the programs.
- The University will make payments for Social Security based upon the actual salary received.
- Vacation leave shall not accrue during the period of sabbatical leave.
Application for Sabbatical Leave
Staff members requesting sabbatical leave shall make application by way of a proposal containing the following information:
- Purpose of the proposed sabbatical leave and the location at which the leave is to be taken
- Benefits which the faculty member believes will accrue to the University as a result of his leave
- Sources and amounts of total income to be received during the sabbatical period
- Proposed status of his consulting activities during the leave period including President's Office Form #32 (Application for Permission to Engage in Outside Activity) completed as appropriate for the proposed sabbatical leave period
A West Lafayette Campus faculty member's proposal must be endorsed by his department head and dean. A regional campus faculty member's proposal must be endorsed by his section chairman or academic dean and by the dean and director of his campus. If the application is approved by the President of the University or his designee and by the Board of Trustees, arrangements for the faculty member's work to be performed during his absence will be made by the West Lafayette Campus department head or by the regional campus dean.
Obligation of the Faculty Member
Any member of the University faculty taking sabbatical leave of absence thereby obligates himself (1) to return to the University for at least one complete year of service and (2) to submit to the President of the University, through regular administrative channels, a special report covering his professional activities. The report should, where appropriate, include an explanation of significant changes from the original proposal (6a-6d).
Deviation from Policy
The policy stated above is intended to serve all but the most unusual cases. Requests for deviation from the above policy will require special approval by the President of the University.
Arthur G. Hansen