How to Initiate a Project
If your department has a construction need, you may be wondering "Where do we begin?" Although no two projects are alike, every project should start off in the same way: contacting OUA. Our staff will guide your project from that first step all the way through completion.
For more detailed information on how projects are handled from start to finish, visit the Processes & Procedures page.
3 Simple Steps
- Contact OUA.
As soon as you are aware of an upcoming project, contact OUA. Scheduling projects in advance is critical to meeting departmental deadlines. The earlier OUA gets involved, the better we can serve you. Contact David Woods, Manager of Client Services, by email or call (765) 494-3410.
- Establish an estimate.
To request a free preliminary estimate, submit a Request for Professional Services form (RPS) (download as an Excel file or PDF).
Include as much detailed information to describe your scope of work and desired construction schedule as possible.
We will assess the scope and schedule and will provide you with a Project Funding Authorization form (PFA). The preliminary estimate and construction work window will be based on many assumptions and should be considered a ballpark estimate.
Note that for larger capital projects it may not be possible to provide a free estimate; consultants may need to be engaged to produce an opinion of cost.
- Procure a design.
If you are interested in proceeding with design, simply return the form with the appropriate account number and authorizing signatures before the stated expiration date on the PFA.
Expiration dates are used to allow Physical Facilities enough time to complete the detailed design and construction of the project within your desired construction schedule. Additional approvals may be required for projects exceeding $500,000 (learn more about the CPC process).
There are several options available to you as a client from Design through Construction. Learn more about these options.
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