CPC - Project Delivery Processes

Capital Project Scope >$500,000: Outside Construction
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InitiationProjects, renovations, improvements or leases should be generally described on a CPC-1 Form and the form submitted by the dean/vice presidents to the Provost for projects in areas reporting to the Provost. Similarly, projects originating in areas reporting to the President's other direct reports should be submitted on the CPC-1 Form to the appropriate direct report. The Office of the University Architect (OUA) and/or the Office of Space Management and Academic Scheduling (SMAS) should be consulted before completing the form.

Generally, the CPC-1 Form should include the following information:

•Brief description, including approximate size and estimated cost
•Explanation of Need
•Sources of funds
•How the project relates to the department/university Strategic Plan. Request for assessment (CPC1) (Click for documentCapital Project Council (CPC) reviews and approves all projects for the construction of new facilities, facilities additions, renovations and/or improvement projects estimated to cost more than $500,000 and all leases of space for periods greater than four years. The council is chaired by the President and includes the Provost, Executive Vice President and Treasurer, Senior Vice President for Advancement, Senior Vice President for the Purdue Research Foundation, Vice President for Government Relations, Director of Strategic Planning and Assessment and the Executive Assistant to the President.) Academic program
—>Architectural programA building committee may be appointed by the dean/vice president to work under the direction of a representative of SMAS to develop the written description of programmatic activities to be conducted in the space to be constructed, renovated or improved. The OUA will assign a Project Manager (PM) who will be a member of the committee and the primary contact with the OUA for the duration of the project.

Using the Academic Program and working with the building committee, the PM will prepare the Architectural Program of all spaces, detailing room size, relationship to other spaces, specific features and the necessary infrastructure within each room, project budget to include utilities, landscape and demolition, etc.

Both of these documents must be approved by the dean/vice president and the appropriate direct report of the President. Feasability assessment (CPC2) (Click for document)When the programming phase is complete, the CPC committee will review the project and determine the priority that the project will be given for the allocation of resources needed to move the project forward.

At this stage the fund raising plan must be approved by the Senior Vice President for Advancement (SVPA). The SVPA will also provide an evaluation of the feasibility of raising the targeted funds. With the approval of the President, additional work will be authorized to develop the project scope, identify related costs, establish the project budget and determine the feasibility for securing the necessary funds. For projects to be funded with self-supporting revenues, a business plan will be prepared by the dean/vice president and submitted to the EVP&T for review and approval. Board of Trustees approvalThe Physical Facilities Department prepares the Resolutions for the Board of Trustees (BOT) approval to Plan and/or Finance and Construct all projects approved by the CPC. In addition, the Resolution can ask for the BOT to include approval to hire an Architect/Engineering (AE) firm to develop the design and prepare construction documents.

However, as an interim step to BOT approval, an AE firm may be hired under a limited services agreement to develop the basic design parameters including graphical material to be used in the fund raising process for gifts that are absolutely necessary to proceed with the project. Before any graphical material is used for any purpose or public display, the President's approval is required. OUA will coordinate the necessary meeting(s) with the President.