Entry Code / Document Number Methodology

Entry Codes are a 2 digit number that identify the type of transaction or source document for a posted transaction.

	List of Entry Codes and Names (with links to detail)
	List of abbreviations, codes and definitions used in this material.
	Detailed listing of each entry code indicating source document numbering methodology, description, example and contact person

    CODE     ENTRY TYPE

13     Commitment Adjustment
14     Commitment- New
15     Commitment Deletion
17     Commitment Forward
19     Commitment General Ledger Adjustment
20     New Annual Budget
21     Change in Budget
22     Budget Balance Carry Forward
25     Budget for New Physical Facilities Work Order
26     Budget for New SPS Account
27     New Annual Budget-HFS
30     Balance Forward
31     Cash Receipts Voucher
32     Credits- General Bank Account
34     Credits- Credit Cards
35     Credits- Non-general Bank Accounts
43     Encumbrance Adjustment
44     Encumbrance- Purchase Order
45     Encumbrance Close
47     Encumbrance Forward From Prior Year
49     Encumbrance General Ledger Adjustment
50     Invoice Voucher
51     Student Aid Checks
52     Debits- General Bank Account
54     Debits- Credit Card
55     Debits- Non-general Bank Accounts
57     Travel Reimbursement Voucher, Form 25
60     HFS Accounts Receivable
61     HFS Intramural Invoice Voucher
62     PMU Departmental Billing
63     HFS Invoice Voucher
64     PMU Summary of Earnings
65     HFS Resident Account Adjustment
67     HFS Routine Journal Entry
68     HFS Regular Journal Entry
69     HFS Reversing Journal Entry
70     Work-in-Process- Labor
71     Work-in-Process- Material Transfer
73     Vehicle Insurance Charge
74     Telephone Toll Charges
75     Indirect Cost Charge and Cost Sharing Entry Generation
76     PEP Deduction Distribution
77     Centralized Accounts Receivable Billings
78     Telephone Rental
79     Student Related Journals
80     Stores Charges, Transfers, and Adjustments
84     Payroll Distribution Change
86     Central Machine Shop Billing
87     Student Loan Distribution
88     Payroll and Staff Benefits (includes timeslips)
89     Demurrage
90     Incidental Billing
91     Work-in-Process Charges
92     Amended Payroll Certification/Distribution (APC/APD)
93     Student Health Center Charge
94     Transportation Service Charges and Bus Request
95     Photographic Services Charge
96     Printing Services Charge
97     Intramural Invoice Voucher
99     Journal Voucher