Approval and Reimbursement Processes

Approval Process

• Approval Process - Home Page
• Source of Fund Approval
• Programmatic Approval
• Domestic Travel
  • Blanket Travel
  • In-State Travel
  • Same Day Travel
  • Out of State Travel
  • County Extension Service
• Foreign Travel
• Prospective Employees and Students
• Sabbaticals

Reimbursement Process 

• Cancellation or Change of Plans
• Cost Comparison Requirements - Prior to Travel
• General Ledger Account Codes for Travel
• Greater than 10 Days Absence from Work
• Policies for In-State Travel Authorization
• Pre-Payments - Airfare and Registrations
• Pre-Trip Expenses - PRF Advances
• Prior Approval - Institutional
• Prior Approval - Sponsor
• Prospective Employees and Students
• Re-budgets
• Reimbursement
  • What Must Be Provided to be Reimbursed?
  • Instructions for Reimbursement Form 25
  • Time Limit to Submit Reimbursement
• Required Receipts
• Role of the Business Office/Comptroller Approval
• Role of the Department Head
• Sponsored Programs - Allowable Travel
• Student Travel
• Variances (Revised Form 17)

Reimbursable Expenses

• Registrations
• Miscellaneous Expenses
• Personal and Business Travel Combined