WORKSTATION TECHNOLOGY - Services Provided

Multimedia File Space Service Offering
(Printable PDF Version)

Purpose and Benefits
The purpose of the departmental multimedia file space is to separate from the department’s S drive large quantities of data that are multimedia in nature including movie, photograph and music files.

• Benefit to Department
• This will allow the department to organize and review the data separately from their other data files.
• Common shared area for multimedia files currently distributed.
• Benefit to SSTA
• Increased efficiency for SSN scan routine.
• Diminished peaks in S and H Drive space growth.

Funding

• Currently SSTA departments are not charged for file space.

Quantity of Space Requested

• A minimum of 50 Gigabytes should be needed before this separate file space should be considered.
• Department should plan for two years growth so that space is available for future needs.

File and Folder Permission Management

• SSTA will manage the permissions through Active Directory groups at the top level folder of the department’s share only. Read-Only or Modify rights will be granted to individuals in the group.
• For example: Although the ADMSMM share has multiple folders organizing the data, two permission groups are assigned at the ADMSMM level granting individuals either read-only or modify access to the entire ADMSMM folder structure.

Roles and Responsibilities

• Department is responsible for:
• Folder structure of the new file space and movement of files from S or H drives
• Monitoring file space usage for appropriate use and perform housekeeping as appropriate. Only multimedia files are to be stored in the multimedia share.
• Additional space as needed. The Departmental Computing Coordinator will make requests to the Manager of SSTA - Workstation Technology.
• SSTA Workstation Technology is responsible for:
• Initiating requests for multimedia file space.

Managing Active Directory group membership.