A new funding model is in effect for SSTA Workstation Technology (SSTA-WT) supported areas and includes:

• An Annual Support Fee for any “net-new” workstation or network printers added to the environment without a corresponding removal of the same. This is on a go-forward basis only.
• An Annualized Life Cycle Replacement (LCR) Contribution amount directly transferred from the departmental budget to the VPSS matching funds budget to be used for the annual purchase of LCR equipment.

Annual Support Fee for "Net-New" Equipment
SSTA-WT will assess an Annual Support Fee of $650 for workstations (desktops, laptops, slates, etc), and $125 for network printers (black and color) that are added to the environment without the corresponding removal of a similar device. This same fee will apply to any newly added departmental areas to support.

Guidelines for the Assessment of this new Fee are:

• Each area was grandfathered immediately at their current support contribution levels; and for their existing equipment volumes.
• A Request-to-Purchase Form 12 will be provided to the department for signature prior to the purchase of any "net-new" equipment. The Form 12 will quote the appropriate annual support rate.
• The Annual Support Fee will be assessed with the next year’s budget cycle as a recurring charge.
• The Annual Support Fee rate will be reviewed annually for potential adjustment as efficiency gains are realized within SSTA-WT; and applied to future "net-new" purchases.
• The Annual Support Fee will only be assessed to network attached equipment. Support fees will not be assessed for net-new desktop attached printers. Desktop printers may only be added if they follow the current allowable standard of a confidentiality or distance requirement.
• All assessed Annual Support Fees will be transferred at the beginning of the new budget year from the supported department's budget into the SSTA-WT S&E budget and be utilized to fund efficiency tools, and/or staffing needs to provide required support levels.

Guidelines for the Assessment of this new contribution are:

• The Total Funding Need will be based upon equipment volumes by departmental area which are replaced at established life cycles per equipment type. (same as today)
• Each departmental area will have their Total Funding Need averaged over time to produce an even year-to-year Total Annualized Need.
• This Total Annualized Need will be reduced by VPSS matching funds (same as today) provided the departmental area is within Student Services. Note: Departmental areas fully supported with sponsored program funds are not eligible for the VPSS match. This net amount will become the departmental area's Annualized LCR Contribution amount.
• The department's Annualized LCR Contribution will be assessed with the annual budget as a recurring charge.
• The same Form 12 used to provide the Annual Support Fee prior to their purchase of any "netnew" equipment, will also be used to provide the quote for the additional amount that will be added to the department's Annualized LCR Contribution.

• The network black laser printer life cycle was increased from a 5-year forced replacement cycle to an averaged life of six years. The actual replacement will now be based upon a new strategy of:
  1. minimum model type,
  2. page count,
  3. repair history, and
  4. error log analysis.
  This will allow the replacement of these printers to be based upon actual need instead of replacing printers that have a useful life remaining. The next switch of a minimum model type will be timed with the implementation of the OnePurdue Student Modules and the potential that printing needs will change.
• Network color laser printers were added to this life cycle replacement plan.
• The next generation of Microsoft operating system, named Vista, requires an increase in hardware performance capacity to execute efficiently. We are changing from to 3-year to a 4-year LCR to offset this increased acquisition price point which negates an increased annual acquisition cost.
• VPSS contributed funds are composed of 010 fund salary savings generated from vacant positions in departmental areas. Departmental areas that are funded via other sources do not contribute as much to this pool. The maximum VPSS contribution is now set at 75%. The minimum VPSS matching level is set at 50% for departmental areas within Student Services (except for Sponsored Programs). Departmental contributions will range as follows based upon their 010 funds as a percentage of their total funding:

ADDITIONAL NOTES:
Spreadsheets were prepared that show grandfathered equipment volumes, along with proposed LCR Contributions. These will also be used for our tracking "net-new" additions.

The equipment LCR price points reflect our standard configurations. If departmental areas require options beyond the standard configuration, the additional funds for these options remain the department's responsibility and will be collected via a Form 12 prior to the equipment being ordered.