PURDUE UNIVERSITY
OFFICE OF THE BUSINESS MANAGER AND ASSISTANT TREASURER
WEST LAFAYETTE, INDIANA 47907

May 3, 1962

To: Deans, Directors and Heads of Schools, Divisions, Departments and Offices

Re: BUSINESS OFFICE MEMORANDUM NO. 74

Holidays with Pay and Jury Duty

 

1. Holidays

   Effective 1 July 1962, this memorandum defines holidays with pay for clerical and service employees and supersedes the "University Holidays" Section of Business Manager and Assistant Treasurer Memorandum No. 71. Seven holidays with pay for each calendar year are provided.

   Definition: Seven days each calendar year for which people will be paid without working, or if they are required to work, will be given another day off with pay, are designated as Holidays With Pay. These Holidays are:

    

   New Years Day -- January 1
   Memorial Day -- May 30
   Independence Day -- July 4
   Labor Day
   Thanksgiving Day
   Christmas -- December 25
   The day before or after Christmas
   

   The Holiday with Pay is always designated to occur on Monday, Tuesday, Wednesday, Thursday, or Friday. If New Years Day, Memorial Day, or Independence Day falls on either Saturday or Sunday, then either the preceding Friday or the following Monday will be designated as the Official Holiday With Pay. If Christmas falls on Saturday or Sunday, either the preceding Thursday or Friday, or the Preceding Friday and the following Monday, or the following Monday and Tuesday will be declared as the Holiday With Pay to provide one day as Christmas and the other day as the seventh Holiday together. The President of the University, at his discretion, will designate the days on which offices are open and closed.

   It is necessary that various offices, departments and functions provide services or utilities on holidays, and that employees of those departments may be required to work on those days. In the event people are required to work on designated holidays, they are permitted to be off duty and be paid for an equal amount of time (compensatory time) at a later date.

   Eligibility: All regular employees who are in a pay status on the normally scheduled work-day preceding and following an official holiday are eligible to be off duty and receive pay, or have compensatory time off for a holiday worked. "Pay status" includes vacation and sick leave with pay, military leave of 15 days or less, jury duty or other approved absences with pay. Also eligible are regular employees who are in a "lay-off" or leave without pay status at the convenience of the employing department either on the day before or after the Holiday and in a pay status on the other day. No employee is eligible to receive pay for more than 7 Holidays in any calendar year.

   Miscellaneous Regulations:

   1. No employee will be paid for a Holiday at a rate greater than his currently approved rate of pay, exclusive of value of perquisites furnished. Compensatory time off for a Holiday worked will also be at the same rate, and will be scheduled at the convenience of the department.
   2. Any Holiday occurring during the period a person is in any other leave with pay status shall not be charged as time in the other pay status.
   3. Except as noted below, a Holiday occurring during any period an employee is in a leave without pay status shall not be credited in any way for holiday pay or compensatory time off with pay. Regular employees in the Residence Halls, Purdue Memorial Union, and Home Economics Cafeteria or other similar operation, who are in a "lay-off" status without pay at the convenience of the employing department for inclusive periods of two work weeks, or less, will be paid for official holidays occurring during the lay-off period.
   4. Holidays which occur on regular employees' regularly scheduled days off duty (those whose normal work week is other than Monday through Friday) shall be credited as compensatory time worked, unless the employee is not eligible under regulation 3 or 5.
   5. Department heads are authorized to make temporary changes in work schedules, if the required services or functions of the department will not be hindered, in order that employees may have a Holiday off duty on the normal holiday. In the event this is done, the total time required in the work week should be the same, and not more than 7 holidays may be paid for each employee in any one year.
   6. Holidays should be paid for on the same basis as the time normally scheduled for work on this day; i.e., if one-half day is normally scheduled, only one-half day is a paid holiday.

       

2. Jury Duty

   Jury Duty and Court Witness Duty: In order that Purdue staff members may equitably fulfill their civic responsibility as competent and reliable jurors or witnesses, regular employees are granted leaves of absence without loss of time or pay for these purposes.

    

   Definition: Jury Duty or Duty as a Court Witness is that service and time spent away from a University job as a result of subpoena issued by a court. Service as a volunteer expert witness or other volunteer court duty is not included in the provisions for this leave of absence.

   Eligibility: All regular employees on the Clerical and Service Staff are eligible to be granted a leave of absence when subpoenaed for jury duty or as a witness.

   Regulations:

   1. Department Heads are authorized to grant Jury Duty Leave upon the presentation of a subpoena by the staff member. Record of absence for this purpose will be maintained and reported as "Other Leave with Pay" on the pay and attendance cards.
   2. It is the responsibility of the employee to keep his supervisor or department head informed, to the best of his knowledge and ability, of the anticipated time to be spent away from the job for this purpose.
   3. The regular cash rate of pay, exclusive of value of perquisites which may be furnished, will be used for pay during such leaves of absence.