Monthly Payroll

Goal: To allow departments to make appointments and certify payroll across departments, thus eliminating the need for appointments (i.e. payroll changes) in Discovery Park.

1. When an award is made an Accounting Form 4 will be completed by the Discovery Park Business Manager to grant PAIS access to the Discovery Park department.
2. A memo (prepared by the Discovery Park Business Manager) will be sent to Bette Bilyeu in Budget & Fiscal Planning to allow distribution across the identified departments in PAIS.
3. The PI’s home department will be able to access PAIS under their home department to distribute salary on both the PI’s home department’s account numbers and the appropriate Discovery Park account numbers.
4. The PAIS distribution can be made on one screen (i.e., no need to access PAIS under different departments).
5. Staff members who are “homed” in the departmental units will continue to have their payroll delivered to their home department. Staff homed in Discovery Park will have their payroll delivered to the Discovery Park business office. The Discovery Park business office will deliver payroll to the individual departments.
6. Any overdrafts in the Discovery Park accounts are the responsibility of the PI’s home department and will need to be moved to an appropriate departmental account.
7. Both the PI’s home department and the Discovery Park business office will be responsible to conducting a post audit each month using the Summary of Payroll Charges to ensure that the appropriate account numbers were used.

Note: Since several departments will have access to Discovery Park accounts, it is vital that great care be taken when inputting a Discovery Park account number into PAIS.