PURDUE UNIVERSITY
OFFICE OF THE BUSINESS MANAGER AND ASSISTANT TREASURER
WEST LAFAYETTE, INDIANA 47907

February 1, 1956

To: Administrative Officers and Heads of Departments

Re: BUSINESS OFFICE MEMORANDUM NO. 49
(Supersedes Office of the Vice President and Treasurer Circular 153)
(Suprseded by Business Memorandum 75 dated June 7, 1962)

Policy for Vending Maching Refreshments in University Buildings

Because of an increase in the wholesale price of bottled Coca-Cola effective January 1, 1956, which under present procedure would require an increase in the price of Coca-Cola and because of continuing problems in relation to servicing machines and accounting for income, the following revised uniform policies and procedures will become effective as of January 1, 1956. There is no change in vending machine operation in the Residence Halls and the Union.

1. Coca-Cola or other vending machines will be installed in department areas only upon the request of the department head with the a0proval of the Purchasing Agent. The Purchasing Agent will be responsible for making all the necessary arrangements with the department head and the vending machine company.
2. Vending machines should be located in inconspicuous places as determined by joint agreement between the department head and the Purchasing Agent.
3. The purpose of the installation of vending machines is to maintain the morale of the University staff. The department head will be responsible for providing supervision over the use of the machine in his area but will have no responsibility for servicing the machine nor maintaining records.
4. The vending machine company will give 100 per cent service to all their machines on the campus on a regular schedule as required to:
   1. maintain the supply of beverage
   2. maintain the machines in operating condition
   3. collect revenue and maintain records.
5. Requests for service will be made to the Assistant Purchasing Agent in charge of foods, (Currently Mr. W. E. Burget).
6. In order to compensate departments for the necessary supervision of the machines, net income will be divided equally between the University Miscellaneous Revenue Account and the departments involved for departmental (not personal) use. Where more than one department is involved the department heads will arrange for the division of income.
7. All machines that are now the property of Purdue University will be sold to the Coca-Cola Company at a fair market value and the income received divided equally between the University and the department responsible for the machine.
8. The price of Coca-Cola will remain at five cents. The income received by the department from vending machines will be used at the direction of the department head to improve departmental morale but may not accrue for the benefit of any individual staff member or student.
9. Any requests for exceptions to the above arrangements should be addressed to the Purchasing Agent and must be approved by the Business Manager. 

L J. Freehafer
Business Manager and
Assistant Treasure

 

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