Purdue University Executive Vice President and Treasurer Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE EXECUTIVE VICE PRESIDENT AND TREASURER
MEMORANDUM NO. A-27
(Supersedes A-13)

To: Deans, Directors and Heads of Schools, Divisions, Departments, and Offices

Re: Revised Regulations Regarding Canvassing, Peddling, and Soliciting and the Delivery of Merchandise on the Campuses of Purdue University

The following revised regulations have been approved by the Board of Trustees.

Article 1 - Authority, Application, and Effective Date

1.01		Authority. These regulations are hereby adopted pursuant to the authority conferred by law upon the Board of Trustees of The Trustees of Purdue University.
1.02		Application. These regulations, as from time to time amended, shall be applicable to all students and staff members of the University and shall be deemed a part of the terms and conditions of the admission and enrollment of students and of the employment of staff members. These regulations, as from time to time amended, shall also be applicable to all visitors entering the grounds of Purdue University, including the West Lafayette and Regional Campuses.
1.03		Effective Date.These regulations shall become effective 10 July 1975.
1.04		Revocation of Existing Rules. All previously adopted regulations, rules, policy statements and executive memoranda which are in conflict herewith are hereby revoked.

Article 2 - Definitions

2.01		Campus. All real property owned or occupied by the University including both the West Lafayette and Regional Campuses.
2.02		University. Purdue University.
2.03		Person. Any student, staff member or visitor.
2.04		Staff Member. Any person, who is not a student, but who is employed temporarily or permanently, full or part-time, by the University in any capacity, including but not limited to, members of the faculty and members of the administrative, extension, service or clerical staffs of the University.
2.05		Student. Any person, who has registered in one or more undergraduate or graduate courses at the University, excluding, however, full-time staff members who are enrolled in courses for less than seven semester hours credit in the spring or fall terms or less than four semester hours credit in the summer term.
2.06		Visitor. Any person who is neither a student nor a staff member.
2.07		Solicitor. A person who seeks contribution for a fund or subscriptions for a newspaper, magazine or periodical.
2.08		Canvasser. A person who goes from place to place in an effort to take orders for goods or services.
2.09		Peddler. A person who sells or attempts to sell goods or service (for cash or credit) or to furnish goods in exchange for any monetary consideration.

Article 3 - General Prohibitions

3.01		Deliveries of Foodstuffs. No foodstuffs shall be sold and delivered to the Purdue Memorial Union and the Stewart Center or to the areas surrounding these buildings. Food deliveries to any University residence hall or graduate house shall be permitted, but only when such deliveries are pursuant to a prior sale or order initiated by the customer and when such customer is among those to whom the delivery is made. Such deliveries shall be made only to public areas of the facility or to places legally accessible to automobile traffic adjacent to such facility. Deliveries of foodstuffs purchased or ordered, however placed, by relatives or friends of residents of the residence halls or graduate houses to commemorate birthdays or other special occasions shall be made be the applicable hall food office receiving room during normal hours for regular commissary foodstuff deliveries or to such other location or locations as the hall manager may designate, but no C.O.D. orders shall be permitted. Food deliveries and sales shall be permitted in the Married Student Housing area subject to the controls set out in Article 7.
3.02		Peddling of Foodstuffs. The peddling of foodstuffs merchandise on any part of the campus (except the Married Student Housing area, which shall be subject to the provisions of Article 7, and except pursuant to the provisions of Article 4. 01) is prohibited.
3.03		Peddling, Soliciting and Canvassing. Except as hereinafter provided, peddling, soliciting, or canvassing of any product or service on any part of the campus is prohibited.

Article 4 - Exceptions

4.01		Student Organizations. Approved nonprofit student organizations may, with the prior written permission of the Dean of Students, peddle, solicit and canvass on campus; provided, however, when such activities are to be conducted in University Residence or the Purdue Memorial Union or Stewart Center, the additional prior written permission of the Director of these facilities shall be obtained. Such permission by any approving official may be restricted as to area, time and/or manner.
4.02		Staff Members. Subject to the provisions of Articles 3. 02, 6. 01 and 8. 02, staff members may, with the prior permission of the Vice President and Treasurer, or his authorized representative, solicit, peddle or canvass on campus on behalf of charities officially recognized by the University; University-related social clubs; and professional and academic societies officially recognized by the University. Such permission may be restricted as to area, time and/or manner.
4.03		Magazines and Newspapers. Persons or organizations may solicit subscriptions on campus for magazines, newspapers and periodicals; provided that: All solicitors must obtain the prior written permission of the Director of University Residences and Purdue Memorial Union or the Director of Purchases and Stores. In order to obtain a permit, the solicitor must show by satisfactory evidence that he is an official representative of the company he purports to represent. The Director of University Residences and Purdue Memorial Union or the Director of Purchases and Stores, in his discretion, may require either the solicitor or the firm he represents, or both, to post a bond payable to the University in the penal sum of $1,000, executed by a surety acceptable to the Director of University Residences and Purdue Memorial Union or the Director of Purchases and Stores, or a cash bond of equal amount. The conditions of the bond shall be that the terms of all subscriptions sold by the solicitor shall be as represented and that he, or the firm he represents, will refund the full subscription price if not as represented. Such bond shall remain in force for a period of one year from the date the permit is granted, unless sooner released by the Director of University Residences and Purdue Memorial Union or the Director of Purchases and Stores. In the event the conduct of a solicitor proves disturbing to the living or study environment in the residence halls, or if the solicitor or his firm has been guilty of past misrepresentation, fraud, deceit, or unethical business conduct, the Director of University Residences and Purdue Memorial Union or the Director of Purchases and Stores may refuse to grant, or may suspend the solicitor's permit on a permanent or temporary basis. The permits may limit the area and the hours in which solicitors may operate. This article 4. 03 shall not be applicable to persons or organizations acting pursuant to the provisions of Articles 4. 01 and 4. 02.
4.04		Sale of Art Works. University departments may, under certain conditions, sponsor the sale of art works on campus, provided that: The primary purpose of the sale is for the benefit of the University and contributes to the fulfillment of its educational objectives. The department sponsoring the sale must demonstrate that such activity is consistent with its objectives and responsibilities within the University's organizational framework. The sponsoring department must obtain prior written permission from the Director of University Residences and Purdue Memorial Union for all sales to be conducted in the Purdue Memorial Union or Stewart Center, or from the Director of Purchases and Stores for all sales to be conducted in or on any other University facility. A written agreement must be negotiated in advance of the sale between the sponsored group, organization, or individual conducting the sale and the Director of Purchases and Stores. Such agreement will provide for a reasonable facilities reimbursement to the University and will include other contractual provisions considered necessary by the Director of Purchases and Stores. This Article 4. 04 shall not be applicable to the organizations acting pursuant to the provisions of Article 4. 01.
4.05		Sales by Nonprofit Groups. Nonprofit groups whose activities are sponsored by University departments and coordinated by the Division of Conferences may, under certain conditions, conduct sales of publications and materials among its members and in assigned, restricted areas on campus, provided that: The group must be a not-for-profit non-commercial agency that has qualified as a tax-exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1954 as amended. The primary purpose of the sale is for the benefit of the nonprofit group and its members and contributes to the fulfillment of its educational objectives. The items sold will be restricted to publications and materials which relate to the group's educational objectives, and which are not readily available through University retail sales operations or local private business establishments. Sales will be restricted in scope to the members of the sponsored, nonprofit group. Sales will be restricted in location to non-public areas specifically assigned for this activity. A specific space-use charge will be assessed by the Division of Conferences, and this charge will never be less than the University's related direct costs. If such space and any equipment or other services related to the sales activity are arranged for by the Division of Conferences with the Purdue Memorial Union, these arrangements will be in accordance with the provisions and charges set forth in the Purdue Memorial Union and Stewart Center "Exhibit Policy". The Director of Continuing Education Administration must obtain prior written permission from the Director of University Residences and Purdue Memorial Union for all sales conducted in the Purdue Memorial Union or Stewart Center, or from the Director of Purchases and Stores for all sales to be conducted in or on any other University facility. This Article 4. 05 shall not be applicable to the organizations acting pursuant to the provisions of Article 4. 01.

Article 5 - Deliveries of Merchandise on Campus

5.01

General. Subject to the restrictions contained in Article 3 relating to delivery of foodstuffs, the delivery of merchandise pursuant to a prior sale or order, however placed, shall be permitted. With respect to residence halls, graduate houses and the Union Club of the Purdue Memorial Union, however, deliveries shall be made only to the main office of the living unit unless the manager shall specifically designate another delivery area, and no C.O.D. orders shall be permitted.

Article 6 - Purdue Memorial Union or Stewart Center

6.01		Peddling, Canvassing and Soliciting. In addition to all other restrictions imposed by these regulations, and subject to the prohibitions of Article 3. 02, all peddling, canvassing and soliciting in the Purdue Memorial Union or Stewart Center, and the surrounding grounds shall be permitted only if approved in advance by the Director of the Purdue Memorial Union.
6.02		Exhibits. Exhibit activities conducted in conjunction with duly scheduled conferences shall be subject to the approval, as to the time, place and manner of such exhibits, of the Director of the Purdue Memorial Union.

Article 7 - Married Student Housing Area

7.01		General. Because of the community nature of this living area, it is deemed beneficial to permit controlled canvassing, peddling and soliciting as well as the delivery of merchandise, including foodstuffs.
7.02		Advance Permission. Prior to engaging in canvassing, peddling or soliciting (including student and staff organizations referred to in Articles 4. 02 and 4. 01) all persons must apply for permission from the Director of University Residences. Such permits, as may be approved by the Director, shall be issued at a cost of $5.00 each. The permit may limit the time, place and/or manner of such canvassing, peddling or soliciting and such limitation may be amended from time to time at the discretion of the Director. Permits issued to recognized charitable, religious and educational groups may be without charge if, in the opinion of the Director, a waiver of the permit fee is warranted.
7.03		Sundays and Holidays. No canvassing, peddling or soliciting shall be permitted on Sundays and legal holidays, or after 6:00 PM on other days. Only prescheduled, regular deliveries such as milk and newspapers shall be permitted on Sundays or legal holidays.

Article 8 - Miscellaneous

8.01		Display of Permits. All canvassers, peddlers and solicitors required to obtain a permit shall carry it with them at all times during the conduct of their business activities on the campus and shall display it upon the request of any University employee or any person with whom the canvasser, peddler and solicitor is transacting, or is attempting to transact his business.
8.02		Approval of Director of University Residences. In addition to all other restrictions imposed by these regulations, and subject to the prohibitions of Article 3.02, all peddling, canvassing and soliciting in the residence halls and graduate houses and the surrounding grounds shall be subject to the advance approval by the Director of University Residences.
8.03		Terms of Permit. Each permit shall be valid for one year unless sooner amended or revoked.
8.04		Revocation of Permits. Any permit issued pursuant to these regulations shall be subject to revocation in the event of a violation of the terms of the permit regarding time, place, or manner of canvassing, peddling or soliciting, or in the event of a violation of these regulations or any other University regulation now in effect or hereafter adopted. In cases of repeated or flagrant violations, the firm which the violator or violators represented may be banned from peddling, canvassing, soliciting or delivering on the campus.
8.05		Identification of Applicants. Any person authorized to issue permits under these regulations may delay the issuance of any permit until the applicant has produced satisfactory evidence that he is an authorized representative of the firm he purports to represent. In any case where the issuing authority deems it necessary, direct inquiry may be made with the firm an applicant purports to represent prior to the issuance of the permit.
8.06		Disclaimer. The issuance of any permit under these regulations in no way implies University endorsement of any product, service or cause and representation to the contrary, express or implied, shall be cause for immediate revocation of permit.
8.07		Execution of Regulations. The Vice President and Treasurer shall be responsible for the execution and enforcement of these regulations through the appropriate University channels.
8.08		Special Services. These regulations shall not apply to those persons, firms or corporations who may negotiate with the Purdue University Purchasing Department and be awarded certain concessions or servicing privileges through written contractual arrangements. Nor shall these regulations apply to any activity conducted by the University itself.
8.09		Advertising. Distribution of handbills by commercial solicitors, canvassers or peddlers is prohibited. Other means of advertising which take place on the Campus (except advertising purchased in newspapers) shall be deemed a part of the activity the advertising seeks to promote and, as such, shall be subject to these regulations.
8.10		Regional Campuses. All authority granted under these regulations to the Dean of Students is granted to the Chancellor of each such Regional Campus, and all authority granted under these regulations to the Director of Purchases and Stores and the Vice President and Treasurer (except that authority granted by Articles 8. 07 and 9. 01) is granted to the chief financial officer of each such Regional Campus.

Article 9 - Amendments

9.01		Amendments by Vice President and Treasurer. The Vice President and Treasurer is hereby authorized to amend these regulations during intervals between meetings of the Board of Trustees and such amendments shall be effective unless rescinded by the Board of Trustees.
9.02		Amendments by Board of Trustees. These regulations may be amended from time to time by the Board of Trustees.