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Purdue University Executive Vice President and Treasurer Memoranda Master Listing

PURDUE UNIVERSITY
OFFICE OF THE EXECUTIVE VICE PRESIDENT AND TREASURER
MEMORANDUM NO. A-16
May 27, 1970

To: Deans, Directors and Heads of Schools, Divisions, Departments and Offices

Re: Regulations Governing the Use and Assignment of University Facilities at the Lafayette Campus

The following regulations were approved by the Board of Trustees on 30 April 1970 and are effective 14 May 1970.

  1. Authority, Application and Enforcement.

    These regulations are enacted pursuant to the authority conferred by the laws of the State of Indiana upon the Board of Trustees of The Trustees of Purdue University ("University") to govern the disposition, method and purpose of the property owned, used or occupied by Purdue University and to make all rules and regulations required or proper to conduct and manage Purdue University. These regulations apply to the Lafayette Campus. They shall be enforced by the Vice President and Treasurer of Purdue University under the general supervision of the President. It shall be the duty of the Department of Safety and Security to assist the Vice President and Treasurer in the administration and enforcement of these regulations. The President is authorized to amend these regulations and to promulgate additional regulations governing the method and purpose of use of University facilities.

  2. University Facilities.

    As used in these regulations, the term "University Facility" or "University Facilities" means any building or structure or any improved or unimproved land, or any part of any such building, structure, or land which is owned, used or occupied by Purdue University.

  3. General

    1. University Facilities shall be used only by persons authorized by the University and only in the manner and for purposes authorized by the University.

    2. No person shall deny to others the lawful and authorized freedom of movement on the campus or the right of lawful and authorized ingress and egress to University Facilities.

      No person shall willfully refuse or fail to leave any University Facility upon being requested to do so by the Vice President and Treasurer of Purdue University or his duly authorized representative, if such person is committing, threatens to commit, or incites others to commit, any act which would deny, interfere with or disrupt the authorized use of such facility, or disrupt, impair or obstruct the Lawful missions, processes, procedures or functions of Purdue University.

    3. Use of University Facilities in any manner which results in financial gain, either directly or indirectly, to individuals or non-University organizations or groups is prohibited, except for fees paid to performers or speakers. Recognized student organizations may use certain University Facilities for activities involving paid admissions with the approval of the Vice President and Treasurer or his representative provided that such use will not result in financial gain, either directly or indirectly, to individuals or non-University organizations. Rental fees will be charged when appropriate.

    4. University Facilities shall not be used for the commission of any act which constitutes a criminal offense under the laws of the State of Indiana or of the United States.

  4. Specific Uses Prohibited.

    1. The use, possession, distribution or sate of narcotic drugs (as defined in the Uniform Narcotic Drug Act of the State of Indiana) in University Facilities is prohibited, except as expressly permitted by the laws of the State of Indiana.

    2. The possession, use or distribution of any explosives, guns or other deadly or dangerous materials or weapons reasonably calculated to cause bodily injury is prohibited in University Facilities, unless specifically authorized by the University or required by or used in the course of a University activity and under the supervision of a University representative.

    3. Except as may be provided in regulations governing University owned and operated residences and guestrooms, the use, possession, distribution, or sale of alcoholic beverages in University Facilities is prohibited.

    4. Smoking in University Facilities shall be permitted except in classrooms, laboratories and other areas designated as No Smoking areas.

    5. Animals shall be permitted in University Facilities only as necessary and required in authorized teaching, public service or research activities of the University, or as specifically authorized by the University.

    6. Signs, placards or other display type material shall not be posted in or on University Facilities without the prior approval of the Building Deputy. Peddling, soliciting, advertising or canvassing for commercial purposes will not be permitted on University Facilities except as authorized by University regulations.

    7. The use of any decorations or staging in any University Facility which creates a potential fire or other hazard to persons or property shall be subject to the approval of the Department of Safety and Security.

    8. Stairways, corridors and other access and exit areas of University Facilities shall be kept open and unobstructed at all times. Occupancy limits for any room or other portion of a University Facility as established by the University, the National Fire Protection Association the Administrative Building Code and the State of Indiana or by any other governmental authority having jurisdiction thereof, shall be observed at all times.

    9. Persons may not enter any University utility facility or use any utility services of the University unless authorized by the Director of Physical Plant.

    10. The following specific uses of streets, walkways and grounds of the University are prohibited: athletic contests (except in areas designated for such use); fires; camping; driving or parking of motor vehicles (except on streets or in designated parking areas); animals, except those on a leash; use of sound amplification equipment (except as authorized by the Dean of Men and/or Dean of Women); food service, except with the prior approval of the Director of Physical Plant and the University Health and Sanitation Officer.

    11. Recognized student organizations and groups otherwise authorized to use University Facilities may invite speakers of their choice to address their meeting in University Facilities, in accordance with University regulations applicable to each situation.

  5. Scheduling of University Space

    1. The Vice President for Academic Affairs is responsible for the assignment of space in all University Facilities related to the academic and administrative functions of the University. He may delegate such responsibility with respect to any specific University Academic Facility. All requests for the use of academic facilities beyond the normal regularly scheduled class period shall be submitted to the Office of the Administrative Coordinator of Schedules and Space on forms prescribed by that office. Such scheduling of University Facilities will be done in coordination with the Calendar Office. Students and student organizations requesting the use of University Facilities shall also obtain prior approval for the particular event from the Dean of Men and the Dean of Women.

    2. For Non-Academic Facilities the manager of the specific facility is responsible for its scheduling, also in coordination with the Calendar Office, when appropriate.

  6. General Operating Policies

    1. Normal building operating hours during academic terms are from 7:00 a.m. to 6:00 p.m. Monday through Friday and 7:00 a. m. to 1:00 p. m. on Saturday in academic buildings, and 7:30 a.m. to 5:00 p.m. Monday through Friday and 7:30 a. m. to 12 noon on Saturday in administrative buildings. Any deviations from these times will be posted or announced. Extended hours are permitted in academic buildings when proper arrangements have been made and approved; however, hours will not generally be extended beyond I 1:00 p. m.

    2. When approved by the Vice President and Treasurer, charges may be made to persons using University Facilities and such charges may include reimbursement for the cost of heat, light, water, janitor services, police services, other special services, and damage to property or equipment.

    3. The Vice President and Treasurer, or his authorized representative, (Building Deputy) may close, lock or vacate any University Facility, or any portion thereof, at any time if in his judgement such action is necessary or advisable for safety reasons or for maintenance or housekeeping operations.

  7. Building Deputy

    A Building Deputy for each building is appointed by the Director of Buildings and Grounds with the approval of the Vice President and Treasurer. The Building Deputy's duties include the day-to-day coordination of the custodian's activities in his building and the resolution of all complaints from either faculty or custodians concerning the building's operation.

  8. Regulations for Specific University Facilities

    The following University officials are authorized to promulgate supplemental regulations and to continue in effect existing regulations not inconsistent with these regulations governing the use and assignment of the specific University Facilities indicated. Such regulations shall be effective when approved by the Vice President and Treasurer:

    1. Director of Purdue Airport and Service Enterprises
    2. Director, Edward C. Elliott Hall of Music and Loeb Playhouse
    3. Director of the Division of Intercollegiate and Intramural Athletics
    4. Director of University Residences and Purdue Memorial Union
    5. Manager of the Recreational Gymnasium and Intramural Director.

 

L. J. Frehafer
Vice President and Treasurer

July 10, 1975 NO. A-16

XLVI. APPROVAL OF REVISIONS TO REGULATIONS

GOVERNIING THE USE AND ASSIGNMENT OF UNIVERSITY FACILITIES

AT THE WEST LAFAYETTE CMAPUS.

Treasurer Ford asked the Trustees to consider a revision to Regulations Governing the Use and Assignment of University Facilities at the West Lafayette Campus. He said the proposed change is consistent with the revised Regulations Regarding Canvassing, Peddling, and Soliciting and the Delivery of Merchandise (Minute XLV, this meeting). Dr. Ford added that the Regional Campus Chief Business Officers have been reviewing the policy as it applies to their campuses and a policy proposal may be brought to the Trustees for approval in the fall.

Treasurer Ford recommended approval- of the following revision (addition underlined):

3. General

C. Use of University Facilities in any manner which results in financial gain, either directly or indirectly, to individuals or non-University organizations or groups is prohibited, except for income earned from sales specifically approved in the revised regulations regarding canvassing, peddling, and soliciting and the delivery of merchandise, or for fees paid to performers or speakers. The amount and type of fees paid performers are to be approved by the Vice President and Treasurer or his representative . . . . .

After discussion and upon proper motion duly seconded, the Trustees unanimously approved the revisions to Regulations Concerning the Use and Assignment of University Facilities at the West Lafayette Campus in accordance with the Treasurer's recommendation.

January 9, 1975

REVISION of EVP&T Memo No. A-16

XXX. APPROVAL OF REVISION OF REGULATIONS GOVERNING THE USE AND ASSIGNMENT OF UNIVERSITY FACILITIES AT THE WEST LAFAYETTE CAMPUS.

Assistant Treasurer Wise had mailed to the Trustees prior to the meeting a proposed revision of Regulations Governing the Use and Assignment of University Facilities at the West Lafayette Campus. Under Section 3.C. of the current regulations, the use of University facilities in a manner which may result in financial gain to individuals or non-University organizations or groups is prohibited. He reminded Trustees that in the past Purdue has negotiated contracts with performers solely on a fixed-fee basis for payment of services. Only the University has sponsored the performances and all financial gains or losses have accrued to the University and not to individuals, non-University organizations or groups. He said that during recent years performers have been negotiating contracts containing other than the traditional fixed-fee payment. These variations are commonly referred to as Percentage contracts or first-money, second-money contracts. Mr. Wise added that it is becoming increasingly difficult, and in many cases impossible, for the University to negotiate, fixed-fee contracts with performers. He explained that under the Bylaws of The Trustees of Purdue University, the Treasurer is authorized to approve contracts between the University and outside agencies

Mr. Wise recommended approval of the proposed change to the Regulations Governing the Use and Assignment of University Facilities at the West Lafayette Campus as follows (change underlined):

3. General

C. Use of University Facilities 'in any manner which results in financial gain, either directly or indirectly, to individuals or non-University organizations or groups is prohibited; except for fees paid to performers or speakers. The amount and type of fees paid performers are to be approved by the Vice President and Treasurer or his representative. Recognized student organizations may use certain University Facilities for activities involving paid admissions with the approval of the Vice President and Treasurer or his representative provided that such use will not result in financial gain, either directly or indirectly, to individuals or non-University organizations. Rental fees will be charged when appropriate.

After discussion and upon proper motion duly seconded and unanimously carried, the Trustees approved the revision of Regulations Governing the Use and Assignment of University Facilities at the West Lafayette Campus in accordance with the Assistant Treasurer's recommendation.

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Last Updated on March 05, 2008